Officer

Role details:

Procure-to-Pay (P2P) Operations

• Manage purchase requisition (PR) creation, review, and processing.
• Convert approved requisitions into purchase orders (POs) within ERP systems (SAP S4 HANA and Smart Source).
• Monitor PO status and follow up with suppliers for order confirmations and deliveries.
• Ensure timely goods receipt (GRN) and service entry processes.
• Support invoice reconciliation and resolve three-way matching exceptions (PO, GRN, Invoice).
• Coordinate with Accounts Payable for payment-related queries and invoice processing issues.

Supplier Management

• Communicate with suppliers regarding order status, delivery schedules, invoice discrepancies, and payment updates.
• Track supplier performance on delivery, quality, and responsiveness.
• Maintain supplier records, contracts, and procurement documentation.

Compliance & Reporting

• Ensure procurement transactions are compliant with company policies and audit requirements.
• Maintain accurate procurement records and supporting documentation.
• Generate periodic reports on PRs, POs, invoice status, savings, and procurement metrics.
• Support internal and external audit activities related to procurement transactions.

Stakeholder Management

• Collaborate with business users, finance, legal, and suppliers to resolve procurement issues.
• Guide internal customers on procurement processes and system requirements.
• Escalate sourcing or payment issues to senior procurement team members when required.

Procurement & Sourcing Support

• Support sourcing activities for indirect sourcing, mainly the MRO category
• Obtain quotations from approved suppliers and perform basic commercial comparisons.
• Assist in supplier onboarding and vendor master data management.
• Ensure adherence to procurement policies, approval matrices, and sourcing procedures.
• Coordinate with stakeholders to understand business requirements and support procurement planning.

EDUCATION/EXPERIENCE:

Bachelor's degree in Engineering, Business Administration, Commerce, with any certification or added qualification on Supply Chain Management

2-6 years of rich & relevant experience in Procurement activities