Officer - Commercial

Role Summary:

We are looking for a detail-oriented and proactive Commercial Assistant for our Ahmedabad location. The role will be responsible for supporting commercial operations, sales coordination, billing, documentation, payment follow-ups, vendor/customer coordination, and MIS reporting. The ideal candidate should have good numerical ability, communication skills, and working knowledge of MS Excel and commercial processes.

Key Responsibilities

• Assist in day-to-day commercial activities including quotations, invoicing, order processing, dispatch coordination, and documentation.
• Coordinate with customers, sales team, plant, logistics, and accounts teams for smooth execution of orders.
• Prepare and maintain commercial records, sales-related documents, purchase orders, invoices, delivery challans, and payment follow-up details.
• Support in pricing, cost comparison, commercial proposals, and basic negotiations as required.
• Track pending orders, dispatch status, outstanding payments, credit notes, debit notes, and related commercial transactions.
• Assist in vendor/customer master data updates, agreement documentation, and compliance-related records.
• Prepare regular MIS reports related to sales, collections, dispatches, outstanding payments, and other commercial activities.
• Ensure accuracy in documentation and timely coordination with internal departments for issue resolution.
• Support audit requirements by maintaining proper records and providing documents whenever required.
• Handle any other commercial or administrative tasks assigned by the reporting manager.

Qualification & Experience

• Bachelors degree in Commerce, Business Administration, Finance, or related field.
• 2 to 5 years of relevant experience in commercial operations, sales coordination, billing, accounts coordination, or back-office commercial support.
• Experience in manufacturing, packaging, printing, engineering, or similar industry will be preferred.
• Working knowledge of MS Office, especially MS Excel, is required.
• Knowledge of ERP/SAP/Tally or any commercial software will be an added advantage.

Key Skills Required

• Good communication and coordination skills
• Strong numerical and analytical ability
• Attention to detail and accuracy in documentation
• Basic understanding of commercial terms, billing, taxation, and payment follow-up
• Proficiency in MS Excel and report preparation
• Ability to coordinate with multiple internal and external stakeholders
• Time management and follow-up skills

Preferred Candidate Profile

The candidate should be responsible, organized, and comfortable working with numbers and documentation. They should be able to coordinate effectively with customers, internal teams, and vendors while ensuring timely completion of commercial activities.