Office Secretary

PLEASE NOTE BASIS ON SHORTLISTING - CANDIDATES WOULD BE INVITED FOR INTERVIEWS IN OUR MUMBAI AND PUNE OFFICE.

Roles and Responsibilities

We are looking for dynamic and organized Executive Secretaries to provide administrative and coordination support to senior business leaders. The ideal candidate should possess excellent communication skills, strong organizational abilities, and proficiency in handling executive schedules and travel arrangements.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and business engagements.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, visa documentation, and itinerary planning.
• Organize and coordinate meetings, prepare meeting schedules, and ensure timely communication with internal and external stakeholders.
• Handle correspondence, emails, phone calls, and other communications on behalf of the assigned leader.
• Prepare reports, presentations, spreadsheets, and other business documents using MS Office tools.
• Manage expense records, travel claims, and other administrative documentation as required.
• Maintain confidentiality of sensitive business information and executive communications.
• Coordinate with internal departments and external vendors to ensure smooth office operations and executive support.
• Track important deadlines, follow up on action items, and ensure timely completion of assigned tasks.
• Provide general administrative and office management support to the leadership team.

Desired Candidate Profile

• 1 to 3 years of experience as a Secretary, Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Hands-on experience in Travel Management and Calendar Management.
• Strong interpersonal and stakeholder management skills.
• Excellent planning, coordination, and multitasking abilities.
• High attention to detail and ability to work in a fast-paced environment.
• Professional demeanor with a strong sense of confidentiality and ownership.