Office Manager

Operations Support

• 4+ years of experience managing office tasks with building management and vendors for office maintenance, repairs, and facilities-related tasks.
• Streamline office-wide communication systems to enhance information flow between departments.
• Develop and maintain standardized document management systems, ensuring consistency in formatting and organization.
• Plan and coordinate office-wide events, team-building activities, and company meetings, ensuring seamless execution.
• Oversee administrative functions and address office specific requests from leadership or teams
• Manage office supplies, equipment and inventory ensuring everything is stocked and operational.
• Oversee inventory management for SWAG, gifts for Culture Crew events, catering, and other office-related items (stationary, kitchen supplies etc.)
• Supervise office activities, identify areas for process improvement, and implement solutions.
• Take ownership of the office budget, ensuring cost control and effective allocation of resources.
• Represent AHEAD as a first point of contact while welcoming clients, visitors, and employees
• Manage key card access for the office (request new badges, distribute badges to employees and visitors)
• Manage conference room scheduling, overseeing logistics of catering and room set up and break down
• Coordinate delivery of office supplies for additional locations as needed and ensure timely and accurate distribution.