Office Manager - CMD Secretariat

Job Title: Office Manager - CMD Secretariat
Location: Mumbai (Corporate Office)
Reporting To: Chairman & Managing Director (CMD)
Travel Requirement: Open to domestic and occasional international travel ( Weekly/ Monthly)
Role Overview
The Office Manager to the CMD will serve as the central operational anchor for the Managing Director s office across Della Group s business verticals. This position requires proactive planning, schedule management, strategic alignment of daily execution, and high-level administrative coordination to ensure seamless focus on core business priorities.
Key Responsibilities
- Strategic Planning & Daily Execution
o Manage and align the CMD s daily schedule, priorities, and meeting agendas.
o Translate broad leadership objectives into daily actionable tasks and follow-ups for cross-functional teams.
o Monitor timelines and ensure timely execution of key deliverables across Della Group verticals (Real Estate, Resorts, Manufacturing, and Luxury Products).
- Calendar & Travel Coordination
o Oversee complex calendar management, balancing business meetings, site visits, external engagements, and corporate events.
o Coordinate end-to-end travel logistics, itineraries, accommodations, and site-visit schedules, accompanying the CMD when required.
- Information Management & Secretariat Support
o Act as the primary gatekeeper and point of contact for internal and external communications directed to the CMD office.
o Review, filter, and summarize incoming reports, briefing notes, and proposals prior to CMD review.
o Draft high-level correspondence, internal memos, and executive minutes of meeting (MoM) with precise follow-up tracking.
- Cross-Functional Operations & Task Tracking
o Maintain continuous follow-ups with Department Heads (HODs) and Business Unit leaders on pending action items assigned by the CMD.
o Organize key executive meetings, leadership reviews, and operational site briefings

Key Qualifications & Requirements
- Experience: 6-10 years of experience managing executive operations, office management, or serving as EA/Chief of Staff to senior C-suite executives/MDs.
- Travel Flexibility: Fully comfortable with regular domestic travel to project sites, resorts, and manufacturing units on short notice.
- Core Skills: Exceptional organizational ability, sharp project management skills, high discretion, and professional command over executive written and verbal English.
- Technical Aptitude: Proficiency in executive calendar tools, task management platforms, presentation tools, and data reporting.