Office & HR Coordinator
IMTF - Excellence in RegTech Solutions · Bengaluru · onsite · Posted 36d ago
Not disclosed2–4 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
As our Office & HR Coordinator in India, you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.
Your main focus will be office management and administration, ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.
This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.
Key Responsibilities
Office Management & Administration
Your main focus will be office management and administration, ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.
This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.
Key Responsibilities
Office Management & Administration
- Take ownership of the day-to-day operation of our Bengaluru office
- Coordinate office suppliers, facilities, supplies, and equipment
- Organize local team events, meetings, and employee activities
- Coordinate travel arrangements and visitor management
- Manage relationships with local vendors and coordinate contracts and renewals
- Support facilities management
- Ensure a welcoming, safe, and efficient office environment
- Support business continuity and other operational initiatives as required
- Act as a local HR contact for employees in India and support them with day-to-day HR questions
- Support employee lifecycle processes, from onboarding to offboarding
- Coordinate onboarding activities and ensure new employees have everything they need to get started
- Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication
- Coordinate payroll inputs with our external payroll provider and the global HR team
- Maintain employee records, leave administration, and HR documentation
- Ensure HR processes are followed in line with company standards and local requirements
- Support audits and compliance-related HR activities
- 2-4 years of experience in HR operations, office administration, or a similar role
- Understanding of Indian labour law and HR administration
- Ability to manage confidential employee information
- Excellent organizational and communication skills
- Strong service orientation and a proactive, hands-on mindset
- Ability to work independently while collaborating effectively with global teams
- Professional fluency in English
- Experience managing office operations
- Experience with HR systems and payroll providers
- Experience working in an international or multicultural environment
- An exciting and varied role in an international software company
- Close collaboration with an experienced global HR team
- The opportunity to shape the employee experience for our colleagues in India
- A collaborative, supportive, and flexible working environment
- Hybrid workplace (3 days in the office, 2 days home office)
Sourced from foundit
Skills
HR documentationOffboardingIndian labour lawEmployment Contractsemployee lifecycle processesAudits and compliancerecruitment activitiesOnboardingHR OperationsHR AdministrationOffice Administration