Office Executive

Office Executive

Job Summary

We are looking for a Office Executive to support day-to-day administrative, operational, documentation, and coordination activities. The candidate will be responsible for maintaining records, preparing reports, handling data, coordinating with internal teams, and ensuring smooth back-office operations.

Key Responsibilities

• Manage daily back-office operations and administrative activities.
• Maintain and update customer, sales, order, and company records.
• Enter, verify, and maintain data accurately in Excel, CRM, and other systems.
• Prepare daily, weekly, and monthly reports as required by management.
• Coordinate with sales, operations, accounts, and support teams.
• Follow up on orders, quotations, deliveries, payments, and customer requirements.
• Handle emails, documents, invoices, quotations, and other official correspondence.
• Maintain proper filing and documentation of company records.
• Assist the sales team with lead records, customer databases, and sales reports.
• Monitor and update lead status and follow-up information.
• Coordinate with customers and internal departments to resolve routine queries.
• Ensure timely completion of assigned tasks and maintain accurate records.
• Support management with data preparation, analysis, and reporting.
• Maintain confidentiality of company and customer information.
• Perform other administrative and operational duties as assigned by management.

Requirements

• Graduate in any discipline.
• Good knowledge of MS Excel, MS Word, Email, and basic computer applications.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Basic knowledge of CRM/software will be an advantage.
• Freshers can apply; relevant back-office/administrative experience will be preferred.

Key Skills

Back Office Operations | Data Entry | MS Excel | MS Office | Documentation | Reporting | Email Communication | CRM | Customer Coordination | Administrative Support | Data Management | Follow-upRole & responsibilities