Office Coordinator

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others. We are looking for exceptional talent to reimagine the way the world works.

About the Role

We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices. Reporting directly to the Office Manager, you will be the heartbeat of our local workspace ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!

Working days - 6 days/week
Key Responsibilities:

Facilities & Office Operations:
1. Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.
2. Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.
3. Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue.
4. Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
5. Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.

Culture & Employee Engagement:
1. Cultural Stewardship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.

Who You Are

Experience & Qualifications
1. Experience: Minimum of 2 to 6 years of experience in office administration, facilities coordination, events or workplace operations.
2. Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.
3. Tech Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.

Key Skills
1. Proactive Problem-Solving: You don't wait to be told what to do -you anticipate floor needs and solve issues before they arise.
2. Attention to Detail: An eagle eye for organization, cleanliness, and operational efficiency.
3. Communication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.
4. Prioritization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.
5. Customer Service & Collaboration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.

What We Offer
1. A vibrant, collaborative, and supportive work culture.
2. Opportunity to shape the daily workplace experience of a growing team.
3. Clear mentorship and growth under an experienced Office Manager.
4. Competitive compensation and benefits.