Office Associate

Company Description Vibe Coworking Spaces is a premium managed office space provider that supports startups, SMEs, and enterprises with flexible, ready-to-use work environments. The company offers fully customized private offices, large team spaces, and full-floor setups designed to match each organization's work style and culture. Workspaces feature modern infrastructure, high-speed connectivity, meeting rooms, boardrooms, training rooms, and on-ground support for a seamless work experience. Located at Baner and Balewadi High Street, Vibe provides Grade A+ office spaces that help businesses grow, collaborate, and succeed. Its mission is to deliver cost-effective, fully managed office solutions that remove operational hassles so teams can focus on their core work.
Role Description The Office Associate role is a full-time, on-site position based in the Pune Division, supporting daily operations at Vibe Coworking Spaces. This role involves welcoming and assisting members and visitors, responding to inquiries, and ensuring a positive customer experience throughout the workspace. The Office Associate will handle administrative tasks such as scheduling, documentation, and basic record-keeping, while coordinating with vendors and internal teams to maintain office supplies and facilities. Day-to-day responsibilities include monitoring shared spaces, supporting meeting room setups, managing mail and deliveries, and escalating maintenance issues as needed. The role requires a professional, service-oriented approach and the ability to multitask in a fast-paced, collaborative environment.
Qualifications

• Strong Communication and Customer Service skills to interact effectively with members, visitors, and internal teams.
• Proficiency in Administrative Assistance and Office Administration to manage schedules, records, and daily office operations.
• Basic Accounting skills to support billing, expense tracking, and simple financial documentation.
• Comfort using office productivity tools (e.g., email, spreadsheets, document editors) and managing digital records.
• Ability to stay organized, prioritize tasks, and maintain attention to detail in a busy workspace environment.
• Professional demeanor, reliability, and a service-focused mindset; prior experience in coworking, hospitality, or office management is an advantage.
• High school diploma or equivalent required; a diploma or degree in business, commerce, or a related field is beneficial.