Office Assistant

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Founders Office Associate / CEO Support Assistant to work closely with the Founder and support strategic, operational, project, and administrative initiatives.

The role requires an individual who can manage multiple priorities, think critically, maintain confidentiality, and effectively coordinate between the Founder and internal teams. The ideal candidate should be comfortable working in a fast-paced environment with a strong focus on ownership, execution, and follow-through.

Key Responsibilities

1. Strategic Support

• Assist the Founder in executing key strategic initiatives and business projects.
• Conduct research, prepare reports, and provide relevant insights to support decision-making.
• Track progress on important business goals and follow up with relevant teams.
• Support the Founder in monitoring key priorities and deliverables.

2. Operational Coordination

• Coordinate with internal departments to ensure smooth execution of tasks and projects.
• Monitor timelines and follow up to ensure deliverables are completed as planned.
• Identify operational gaps and support process improvement initiatives.
• Ensure effective coordination across teams on priority assignments.

3. Executive Assistance

• Manage the Founders schedule, meetings, appointments, and priorities.
• Prepare meeting agendas, minutes, notes, and action items.
• Assist with presentations, documentation, reports, and communication on behalf of the Founder.
• Ensure timely follow-up on important discussions and commitments.

4. Project Management

• Support cross-functional projects across various departments.
• Track project milestones, timelines, and deliverables.
• Coordinate with stakeholders to ensure deadlines are met.
• Support the implementation of new initiatives, processes, and business projects.

5. Communication & Liaison

• Act as a key coordination point between the Founder and internal teams.
• Maintain clear and effective communication across departments.
• Track action items and ensure appropriate follow-up and accountability.
• Handle confidential information and business matters with professionalism and discretion.

Required Skills & Qualifications

• Bachelors Degree in Business Administration, Management, or a related field.
• 1 - 3 years of experience in operations, consulting, management, executive assistance, or similar roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Proficiency in MS Office and/or Google Workspace.
• Ability to manage multiple priorities and work independently.

Preferred Qualities

• High level of ownership and accountability.
• Strong attention to detail.
• Strategic thinking with an execution-focused mindset.
• Ability to work independently and proactively.
• Strong coordination and follow-up skills.
• Comfortable working in a dynamic and fast-paced environment.
• Professional approach to handling confidential information.

Important Role Details

Contract: This is a 2-year employment contract.

Work Schedule: Day shift with MondayFriday working hours of 10:00 AM to 7:00 PM and Saturday hours of 10:00 AM to 2:00 PM.