Office Assistant
The Hans Foundation · Not specified · onsite · Posted 41d ago
Undisclosed1–2 yrsfulltimeSourced from
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About this role
BACKGROUND
2. Key Responsibilities
.
Over its 15 years of existence, THF has reached more than 57 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organisations in India funded through THF USA and RIST.
GENERAL
Location of Job: Almora & Dehraun (Uttarakhand)
Type of Employment: Contractual for 1 year, renewable basis performance
No. of Position: 1
1. JOB PURPOSE
The Office Assistant is one of the persons who manage office responsibilities. They have an important role in ensuring that THF s project offices in different districts. The Office Assistant will report to district-placed administration authorities
A. Office Administration
- Support the Centre Manager in day-to-day administrative activities.
- Maintain office files, registers, records and correspondence.
- Ensure proper maintenance and organization of centre documents and records.
- Support scheduling of meetings, training sessions, workshops and other centre activities.
- Maintain office supplies, stationery and other administrative requirements.
- Support basic procurement and related documentation as per organizational procedures.
- Support beneficiary registration and enrolment processes.
- Maintain beneficiary profiles and required supporting documents.
- Maintain participant attendance and training records.
- Coordinate with trainers and participants regarding training schedules.
- Support preparation of training materials, attendance sheets, certificates and other programme documents.
- Assist in workshops, orientation sessions, exposure visits and community events.
- Undertake timely and accurate data entry in programme MIS and digital platforms.
- Maintain centre-level beneficiary, training and enterprise-related databases.
- Verify data and supporting documents before submission.
- Prepare basic data summaries, lists and reports as required.
- Maintain both digital and physical records in an organized manner.
- Support data compilation for monthly and quarterly programme reports.
- Coordinate routine communication with beneficiaries, trainers, field teams and other stakeholders.
- Make calls and follow up with beneficiaries regarding training schedules and programme activities.
- Support preparation of official letters, notices, meeting minutes and other correspondence.
- Assist the Centre Manager in coordinating meetings, events and other centre activities.
- Maintain photographs, attendance records, beneficiary forms, training records and other programme documentation.
- Support preparation of monthly activity reports.
- Assist in compiling case studies, success stories and beneficiary testimonials.
- Ensure records are readily available for monitoring visits, audits and programme reviews.
- Support maintenance of basic expenditure and administrative records.
- Assist with bills, vouchers, supporting documents and petty cash documentation, as applicable.
- Maintain inventory and stock records of office and training materials.
- Ensure documents are properly filed and maintained as per organizational requirements.
- Graduate in any discipline from a recognized university/institution.
- Candidates with a diploma/certificate in Computer Applications, Office Administration, Data Management or a related field will be preferred.
- Candidates with relevant experience in NGO, CSR, skill development, livelihood or community development programmes will be preferred.
- 1-3 years of relevant experience in office administration, data entry, MIS, documentation or programme support.
- Fresh graduates with strong computer skills and relevant internship/volunteer experience may also be considered.
- Experience in maintaining beneficiary or training databases will be an advantage.
- Experience working in rural/development programmes will be preferred.
- Good administrative and organizational skills.
- Strong data entry and record management skills.
- Proficiency in MS Word, Excel and PowerPoint.
- Basic knowledge of Google Workspace and digital platforms.
- Good written and verbal communication skills.
- Strong attention to detail and accuracy.
- Good filing and documentation skills.
- Ability to coordinate effectively with multiple stakeholders.
- Basic reporting skills.
- Ability to work independently in a field-based/rural environment.
- Hindi: Essential
- English: Basic to working proficiency
- Knowledge of the local language/dialect will be an advantage.
THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment on the basis of caste, creed, religion, sex, sexual orientation, marital status, disability, or any other such matter.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
case studiescateringCompilationdigital platformscommunity developmentauditsInternshipCSRdata compilationOffice AdministrationCommunication SkillsData ManagementmaintenanceAdministrationWordData Entry
About The Hans Foundation
The Hans Foundation
Non-Profit
1.4k+
employees
2009
17 years old
New Delhi
headquarters
₹5.6L PA avg
Avg at The Hans Foundation
About
The Hans Foundation is a charitable trust fund that was created to provide a source of endowment for not-for-profit organizations in India.
As one of India’s largest funds, we have funded hundreds of charitable organisations across India. We value our partners’ hard work and fund their efforts, which cater specifically to the needs of underprivileged people in their localities.
Our Vision:
To work towards creating an equitable society with the aim of enhancing quality of life for all through empowerment of marginalised and underprivileged communities in India.
Our Mission:
To identify and implement social development projects in the area of health, education, livelihoods and disability which are scalable and replicable, in partnership with NGOs, government and institutions, aimed at holistic development of all underprivileged and socially backward communities in India.
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