Office Assistant

Position Overview

We are seeking an organized, detail-oriented Office Assistant to oversee daily back-office operations and manage critical company documentation. The ideal candidate will be proficient in Microsoft Excel and general computer applications, capable of handling data entry, filing systems, correspondence, and routine administrative workflows with accuracy and speed.

Key Responsibilities

• Document & Records Management
  
• Organize, digitize, and maintain physical and digital filing systems for invoices, contracts, reports, and client records.
• Prepare, format, and review letters, memos, spreadsheets, and official documentation before distribution.
• Retrieve and archive files promptly upon request to support audits, management reviews, and daily operations.
• Back-Office Operations & Data Entry
  
• Perform accurate, high-volume data entry into MS Excel spreadsheets, ERP/CRM software, and internal databases.
• Track and update operational logs, inventory registers, attendance sheets, and expense reports.
• Coordinate incoming/outgoing mail, courier shipments, and official email correspondence.
• Computer & Software Utilization
  
• Utilize MS Excel for maintaining logs, generating basic data reports, applying formulas (e.g., VLOOKUP, SUM, AVERAGE), and formatting summary tables.
• Use MS Word, PowerPoint, Google Workspace (Docs, Sheets, Drive), and PDF editors for administrative tasks.
• Assist in operating office equipment, including scanners, printers, copy machines, and basic computer troubleshooting.
• General Administrative Support
  
• Handle incoming phone calls, route inquiries to appropriate personnel, and take clear messages.
• Assist accounting and management teams with basic billing prep, voucher entry, and receipt processing.
• Maintain office inventory by checking stock levels for stationery and ordering supplies as needed.

Qualifications & Requirements

• Education: High school diploma, Associates degree, or Bachelor’s degree in any stream.
• Experience: 1–3 years of experience in an office assistant, back-office executive, or administrative role.
• Software Skills: High proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Docs/Sheets, email clients (Outlook/Gmail), and basic computer software.
• Core Competencies: Fast typing speed with high accuracy, strong organizational skills, and clear verbal/written communication.