Office Assistant

We are looking for a responsible, organised and proactive Office Assistant / Admin Assistant to support the day-to-day administrative and operational activities of our office.

The candidate should be comfortable handling office documentation, filing, computer work, coordination, follow-ups and outside office work such as visiting banks, government offices, Sub-Registrar Offices and project locations when required.

The ideal candidate should be reliable, presentable, organised and capable of independently completing assigned work and following up until completion.

Key Responsibilities

• Handle day-to-day office administration and support management with routine tasks.
• Maintain and organise physical and digital files, documents and records.
• Handle printing, scanning, photocopying, filing and document preparation.
• Prepare basic letters, documents, statements and reports using MS Word and Excel.
• Maintain proper records of incoming and outgoing documents.
• Handle email correspondence and basic computer-related office work.
• Coordinate with banks, vendors, consultants, advocates and other external parties.
• Follow up on pending documents, payments, applications and assigned tasks.
• Visit banks, Sub-Registrar Offices, BBMP/BDA/Revenue Offices and other government offices for official work whenever required.
• Collect and submit documents to government offices, banks and other organisations.
• Visit project sites and properties for administrative work when required.
• Handle courier and document collection/delivery.
• Maintain office stationery and other routine office requirements.
• Coordinate meetings, appointments and schedules when required.
• Assist the legal, accounts and management teams with documentation.
• Maintain confidentiality of company, legal and financial documents.
• Keep management updated on the status of assigned work and follow-ups.

Candidate Requirements

• 1-2 years of experience as an Office Assistant, Admin Assistant, Office Coordinator or similar role preferred.
• Graduate preferred.
• Good working knowledge of MS Word, basic MS Excel, email, printing and scanning.
• Must be comfortable with both computer-based and physical documentation work.
• Must be able to speak Kannada and English.
• Ability to read basic Kannada documents is preferred.
• Should be familiar with Bengaluru and comfortable travelling locally for office work.
• Should be willing to visit government offices, banks and project sites.
• Must be organised, punctual and responsible.
• Should have good follow-up and coordination skills.
• Should be capable of independently completing assigned tasks.
• Must be comfortable handling confidential company documents.
• Two-wheeler and valid driving licence strongly preferred.
• Immediate or early joiners will be preferred.

Preferred Candidate

Candidates who have previously worked with a real estate company, builder/developer, advocate's office, CA office or similar professional organisation will be preferred.

Experience dealing with property documents, banks, government offices, Sub-Registrar Offices or administrative follow-ups will be an added advantage.