Office Administrator

Position: Admin Executive EA, Management Support.

Location: Andheri, Mumbai

Qualification: Any Graduate

Experience: 4+ years

Job Summary

We are looking for a proactive, well-organized, and detail-oriented professional to manage administrative activities, provide executive assistance to senior management, and support day-to-day HR operations. The ideal candidate should possess excellent communication, coordination, time-management, and multitasking skills, along with proficiency in MS Office.

Key Responsibilities

1. Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office maintenance, housekeeping, stationery, and other administrative requirements.
• Handle travel bookings, hotel reservations, transportation, and meeting arrangements.
• Maintain administrative records, documents, bills, and vendor details.
• Coordinate with internal departments and external vendors for administrative requirements.
• Assist in organizing company meetings, events, and employee engagement activities.

2. Executive Assistant (EA).

• Provide secretarial and administrative support to senior management.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, telephone calls, correspondence, and follow-ups professionally.
• Prepare meeting agendas, Minutes of Meeting (MOM), presentations, and reports.
• Coordinate with department heads and ensure timely follow-up on pending tasks and management instructions.
• Handle confidential documents and information with discretion.
• Assist in travel planning, expense documentation, and other executive requirements.

3. HR Support

• Assist in recruitment activities, including candidate screening, interview scheduling, and follow-ups.
• Support employee onboarding, documentation, and maintenance of employee records.
• Assist with attendance, leave records, employee databases, and HR trackers.
• Coordinate with employees and reporting managers for HR-related requirements.
• Support the preparation of offer letters, appointment letters, confirmation letters, and other HR documents.
• Assist with employee engagement activities, birthday celebrations, festival celebrations, and internal communications.
• Follow up on employee KYC documents and other HR compliance requirements.
• Maintain confidentiality of employee information and HR records.

How to Apply

Interested candidates can share their updated resume at [email removed] with the subject line: Application for Admin, Executive Assistant & HR Executive

or whatsapp your CV on [phone removed]