Office Administrator

Job Description Administration Executive

Position: Administration Executive
Department: Administration / Operations
Industry: Manufacturing
Location: Govandi East
Reporting To: Admin Manager / Plant Head / HR Manager
Experience: 25 years

Job Summary

We are looking for an organized and responsible Administration Executive to manage day-to-day administrative activities at our manufacturing facility. The role will ensure smooth functioning of office and plant administration, coordination with employees and vendors, maintenance of facilities, and timely completion of administrative tasks.

Key Responsibilities

• Manage day-to-day administrative activities of the manufacturing plant and office.
• Maintain office and plant facilities, housekeeping, security, transportation, and other support services.
• Coordinate with vendors, contractors, and service providers for administrative requirements.
• Handle office supplies, stationery, consumables, and inventory of administrative items.
• Maintain records, documents, registers, bills, invoices, and administrative reports.
• Coordinate repair and maintenance activities for office and common facilities.
• Manage employee transportation, canteen, housekeeping, security, and other facility-related services.
• Monitor attendance-related administrative requirements and coordinate with HR where necessary.
• Assist in arranging meetings, events, training programs, employee activities, and official visits.
• Ensure proper maintenance of company assets, furniture, equipment, and facilities.
• Coordinate with government/local authorities, service providers, and other external agencies when required.
• Support plant management and HR in various administrative activities.
• Ensure compliance with company policies and safety requirements within administrative areas.
• Prepare regular administrative reports and maintain proper documentation.
• Handle any other administrative responsibilities assigned by management.

Required Skills & Qualifications

• Graduate degree in any discipline; administration, business management, or a related field is preferred.
• 510 years of experience in administration, preferably in a manufacturing or industrial environment.
• Good communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good knowledge of MS Office, particularly Excel and Word.
• Ability to coordinate with employees, vendors, contractors, and management.
• Problem-solving and multitasking abilities.
• Basic knowledge of facility management, procurement, and vendor coordination.
• Ability to work independently as well as part of a team.

Key Competencies

• Administrative & organizational skills
• Vendor management
• Facility coordination
• Documentation and record keeping
• Communication skills
• Problem solving
• Time management
• Team coordination
• Attention to detail

if interested kindly share resume on [phone removed] (HR Pallavi)