Office Administrator

About the Job

As a specialist in electronics and software for the past 20 years, in-tech is a dynamic, fast-growing engineering company headquartered in Munich, Germany employing around 2350 employees globally across 20 project locations in 8 countries.

in-tech develops innovative engineering solutions for the automotive, rail, aerospace, defence, and industrial sectors.

We are committed to a flexible, modern work culture and work-life balance. Our colour orange stands for liveliness, warmth, and dynamism. We value a strong team spirit, fresh ideas and a positive work culture. We call it the Orange Spirit!

Since 2024, in-tech became a subsidiary of Infosys Ltd. This strategic partnership enables us to offer our customers even more comprehensive development and digitalisation services and a greater offshore capability.

We are looking for an experienced in Reception & Facilities Coordinator, this role ensures smooth day-to-day operations of our Trivandrum office within the Infosys campus. The coordinator is the single point of contact for campus teams and Kochi in-tech, managing goods inwards, employee access and reception, vendor and building coordination, office supplies, and infrastructure to maintain a safe and efficient workplace. If you're passionate about joining a growing and dynamic team with a company with a positive culture and team spirit, we'd love to connect with you!

Responsibilities

• Oversee day-to-day operations of the Trivandrum office facilities to ensure smooth functioning for employees and business processes.
• Act as the single point of contact for security, finance, facilities, and customs clearance teams on the Infosys campus.
• Liaise with in-tech departments in Kochi to coordinate essential onsite business functions and requirements.
• Ensure efficient goods-inward management, including timely receipt and proper handling of materials.
• Monitor adherence to established processes and procedures related to facilities and office operations.
• Facilitate smooth employee entry and exit through security and access control to the office premises.
• Coordinate with internal stakeholders, vendors, and service providers to maintain seamless facility operations and employee support services.
• Assist in monitoring workplace infrastructure, office equipment, and common areas to ensure a safe and efficient environment.
• Track and follow up on facility-related service requests and maintenance activities to ensure timely resolution.
• Maintain office supplies and inventory records, coordinate replenishment, and provide front reception support as required.

Requirements

• Bachelor's degree or diploma in Facilities Management, Administration, Hospitality, or a related field.
• 1–3 years of experience in facilities management, administration, workplace services, or office operations.
• Basic understanding of workplace safety, compliance practices, and emergency preparedness.
• Exposure to reception/front office duties will be an added advantage.
• Knowledge of vendor management and facility maintenance activities.
• Strong coordination and stakeholder management skills.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively with internal teams, external vendors, and service providers in a dynamic environment.

Apply with us

If you have experience and team spirit and are looking for a great place to work, then start your job with us.

As part of our dedication to the diversity of our workforce, in-tech is committed to equal employment opportunity without regard for age, race, colour, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion.