Office Administrator

Job Title: Executive / Senior Executive, HR, Accounts & Office Administration
Experience: 5-10 Years
Employment Type: Full-Time
Job Overview
We are seeking a versatile and organized professional to manage end-to-end office operations, combining HR support, basic accounting functions, and daily facility administration to ensure seamless business workflows.

Key Responsibilities
Human Resources (HR)

• Recruitment & Onboarding: Coordinate candidate scheduling, manage joining documentation, background verification, and conduct orientation for new hires.
• Payroll & Attendance: Track employee attendance, leave records, and prepare monthly payroll inputs for execution.
• Employee Relations: Maintain employee files, handle basic queries, and assist in driving engagement activities and performance review cycles.
• Policy Compliance: Ensure adherence to company HR policies and assist in statutory compliance documentation (PF, ESIC, insurance).

Accounts & Finance

• Bookkeeping & Invoicing: Generate client invoices, record daily financial transactions, and maintain ledger entries in accounting software (Tally / Zoho Books / QuickBooks).
• Vendor & Petty Cash Management: Process vendor payments, track accounts payable/receivable, and reconcile daily petty cash expenses.
• Taxation & Compliance Support: Assist internal or external CAs with GST filing details, TDS calculations, bank reconciliations, and audit preparation.

Office Administration

• Facility Management: Oversee day-to-day office maintenance, cleanliness, utility services, and vendor contracts.
• Procurement & Inventory: Manage office supplies, stationery, IT assets, and refreshment inventories with budget optimization.
• Logistics & Travel: Book travel arrangements, accommodations, and coordinate event arrangements for team meetings or client visits.
• Visitor & Executive Support: Manage front-office operations, incoming/outgoing couriers, and provide administrative support to senior leadership.

Qualifications & Requirements

• Education: Bachelors degree in Commerce (B.Com), Business Administration (BBA), or a related field.
• Experience: 35 years of hands-on experience handling combined responsibilities in HR, basic accounting, and administrative operations.
• Technical Skills: Proficiency in MS Office (especially Excel and Word) and hands-on exposure to accounting software like Tally Prime or Zoho Books.
• Domain Knowledge: Functional understanding of basic labor laws, statutory tax compliance (GST, TDS), and financial record-keeping.
• Soft Skills: Excellent written and verbal communication, strong problem-solving abilities, and high attention to detail.