Office Administrator

Job Description Office Administrator

Job Title: Office Administrator

Location: [Jubliee Hills]

Employment Type: Full-Time

Experience: 04-06 Years

Department: Administration & Operations

Work Mode: Work from Office

Job Summary

We are looking for a responsible and organized Office Administrator to manage day-to-day office operations and administrative activities. The ideal candidate should have good communication skills, be well organized, and be capable of coordinating with employees, vendors, clients, and management.

Key Responsibilities

• • Manage daily office administration and ensure smooth functioning of the workplace.
• • Handle office supplies, stationery, equipment, and inventory.
• • Coordinate with vendors, housekeeping, security, courier, and other service providers.
• • Maintain office records, documents, files, and administrative reports.
• • Manage incoming and outgoing calls, emails, courier, and correspondence.
• • Coordinate meetings, appointments, and office events.
• • Maintain attendance and employee-related administrative records.
• • Support HR with onboarding, documentation, employee engagement, and other administrative activities.
• • Monitor office maintenance, cleanliness, and facilities.
• • Raise purchase requests and maintain records of office expenses and bills.
• • Coordinate with building management for maintenance and facility-related issues.
• • Ensure company policies and office procedures are followed.
• • Provide administrative support to management and other departments.
• • Handle confidential documents and information professionally.
• • Identify and resolve day-to-day administrative issues efficiently.

Required Skills

• • Excellent verbal and written communication skills.
• • Good organizational and time-management skills.
• • Proficiency in MS Office (Word, Excel, Outlook) and basic computer applications.
• • Ability to coordinate with multiple teams and vendors.
• • Good problem-solving and multitasking abilities.
• • Professional attitude and interpersonal skills.
• • Attention to detail and ability to maintain accurate records.
• • Ability to work independently as well as part of a team.

Qualification

• • Any graduate degree preferred.
• • Prior experience in office administration, facilities, HR administration, or a similar role is preferred.

Preferred Candidate

• • Positive and professional attitude.
• • Punctual and disciplined.
• • Good coordination and follow-up skills.
• • Ability to handle multiple responsibilities in a fast-paced office environment.
• • Immediate joiners can be preferred.

Key Performance Indicators (KPIs)

• • Smooth and timely completion of administrative activities.
• • Office maintenance and facility management.
• • Vendor coordination and timely issue resolution.
• • Accurate documentation and record maintenance.
• • Employee support and internal coordination.
• • Effective control of office supplies and administrative expenses.