Office Administrator & Assistant of Business Manager

Job Description
Office Administrator & Assistant of Business Manager

Key Responsibilities

• Assist the Business Development Manager and Directors in daily coordination, business development, and administrative activities.
• Identify and track new business leads, maintain BD/project pipelines, and coordinate RFPs, enquiries, proposals, presentations, and submissions.
• Follow up with clients regarding meetings, proposals, feedback, payments, and next steps; handle professional emails and client communication.
• Coordinate employee recruitment, interviews, onboarding, contracts, exit formalities, work-hour tracking, leave records, and regular HR communication.
• Maintain Directors calendars, meetings, follow-ups, checklists, and coordinate internally and externally on their behalf.
• Coordinate project-related administrative, contractual, financial, and client documentation.
• Maintain records of NDAs, LOAs, Work Orders, contracts, proposals, invoices, expenses, employees, clients, consultants, and vendors.
• Assist with basic accounts activities including Tally entries, invoices, salary processing, expenses, GST/TDS coordination, and project-wise financial reports.
• Manage day-to-day office administration including stationery, equipment, vendors, housekeeping, office communication, and maintenance.
• Coordinate travel, ticket and hotel bookings, bank work, document collection/submission, and other administrative requirements.
• Prepare basic reports, statements, trackers, salary slips, leave summaries, and status updates.

Key Skills

• Excellent communication, coordination, follow-up, and organisational skills.
• Good command of MS Excel, Word, PowerPoint, Outlook/email, and Tally.
• Strong attention to detail and ability to manage multiple tasks.
• Proactive, professional, responsible, and result-oriented approach.
• Experience in architecture, landscape, real estate, construction, or consultancy will be an advantage.