Office Administration Manager

About the Role

Were looking for an Office Administration Manager to take complete ownership of the day-to-day functioning of our office.

This is a hands-on role for someone who is highly organised, proactive and detail-oriented, and enjoys making sure that everything around the office simply works — from vendors and housekeeping to inventory, couriers, travel, IT and banking coordination.

You will be the go-to person for all office administration and facilities-related requirements, ensuring the workplace is clean, well-stocked, efficient and ready for the team every day.

Key Responsibilities

1. Office & Facilities Management

• Own the day-to-day management and functioning of the office.
• Ensure the office is clean, organised, well-maintained and fully operational.
• Manage housekeeping, pantry, maintenance, repairs and other facility requirements.
• Coordinate with building management, landlords and external service providers.
• Identify and resolve office-related issues proactively.

2. Vendor Management

• Manage relationships with all office vendors and service providers.
• Negotiate rates, coordinate renewals and ensure timely delivery of services.
• Maintain a database of vendors, contracts, invoices and payment status.
• Ensure vendors meet agreed service levels and quality standards.

3. Inventory & Stock Management

• Maintain and regularly update office inventory and stock records.
• Manage stationery, pantry supplies, office equipment and other consumables.
• Monitor usage and ensure timely replenishment to avoid shortages.
• Track assets issued to employees and maintain accurate records.
• Implement simple systems for stock tracking and inventory control.

4. Housekeeping & Office Hygiene

• Manage the housekeeping team and daily cleaning schedules.
• Ensure cleanliness and hygiene across the office.
• Monitor pantry, washrooms, common areas and meeting rooms.
• Ensure office supplies and hygiene products are adequately stocked.

5. Courier & Logistics Management

• Manage incoming and outgoing couriers and deliveries.
• Maintain proper records of important documents and packages.
• Coordinate with courier partners and track deliveries.
• Ensure timely dispatch and receipt of documents and other materials.

6. Banking & Administrative Coordination

• Coordinate with banks for routine operational requirements.
• Manage documentation, cheque/cash-related requirements and other banking coordination as required.
• Coordinate with internal finance and leadership teams for banking and administrative requests.
• Ensure timely completion of routine office-related documentation.

7. Travel Management

• Coordinate employee and leadership travel requirements.
• Manage flight, hotel, cab and other travel bookings.
• Work with travel vendors and ensure bookings are made within company guidelines.
• Maintain travel records and coordinate travel-related documentation and payments.

8. IT & Office Equipment Coordination

• Coordinate with the IT team/vendors for laptops, accessories, internet, printers and other office equipment.
• Maintain records of company hardware and assets.
• Coordinate laptop allocation, collection, repairs and replacements.
• Ensure employees have the basic IT infrastructure required to work effectively.
• Escalate and follow up on IT issues until resolution.

9. General Administration

• Support the People & Culture team with day-to-day administrative requirements.
• Maintain office records, documentation and trackers.
• Coordinate office requirements for new joiners, exits and company events.
• Support internal events, meetings and office activities.
• Take ownership of ad-hoc administrative projects and requirements as they arise.

What We're Looking For

• 3–5 years of experience in office administration, facilities, workplace operations or a similar role.
• Strong vendor and stakeholder management skills.
• Excellent organisational and follow-up skills.
• Comfortable managing multiple priorities simultaneously.
• Strong attention to detail and ownership mindset.
• Good communication and interpersonal skills.
• Comfortable working independently and solving problems proactively.
• Strong working knowledge of Excel/Google Sheets and basic office tools.
• Willingness to be hands-on — this is not a desk-only administrative role.