Office Administration Executive

Purpose of the Role

The Executive Admin will be responsible for managing day-to-day office administration and logistics operations, ensuring timely, accurate, and efficient handling of administrative activities. The role requires a hands-on individual who can manage multiple tasks, coordinate with internal teams and vendors, and ensure smooth office operations in a fast-growing FMCG environment.

Key Responsibilities

Joining Kit Management

• Process ID cards and T-shirts for new joiners.
• Prepare, pack, and dispatch welcome kits.
• Maintain dispatch records and follow up on deliveries for Admin and Sales teams.

Courier Management

• Handle all courier activities for the Head Office.
• Coordinate dispatches and track deliveries.
• Maintain proper records of courier movements and deliveries.

Printing & Stationery Management

• Coordinate printing requirements and maintain office stationery supplies.
• Arrange required printing materials and ensure timely availability.

Inventory & Stock Management

• Maintain records of office stock and inventory.
• Monitor stock levels and ensure timely replenishment.
• Keep proper records of issued and available materials.

Basic IT Support

• Provide basic troubleshooting support for laptops, printers, and other office devices.
• Coordinate with the IT team or external vendors for technical issues whenever required.

Vendor Management

• Assist with vendor creation and documentation.
• Coordinate and follow up with vendors for services and supplies.
• Ensure timely completion of vendor-related requirements.

Administrative Support

• Provide general administrative support across departments as required.
• Assist in smooth day-to-day office operations and facility coordination.
• Handle multiple administrative tasks and ensure timely closure.

Skills & Requirements

• Basic knowledge of office administration and day-to-day office operations.
• Basic IT troubleshooting knowledge.
• Good coordination, communication, and follow-up skills.
• Working knowledge of MS Excel, MS Word, and email communication.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and ownership of assigned responsibilities.
• Hands-on and proactive approach to work.

Why Join Us?

• Opportunity to work with a fast-growing FMCG brand with a strong digital presence.
• Supportive team environment that encourages learning and innovation.
• Exposure to diverse business functions and projects.
• Opportunity to take ownership of administrative operations.
• Chance to grow your career in a dynamic and rapidly evolving organization.