Office Administration Executive

Fresher from Arts Background can Apply.

B.Tech and BE graduates are not eligilble

Work location : Bellandur - Bangalore

• Maintain confidentiality and exhibit professional decorum at all times.
• Communicate and interact with clients in a professional, positive and courteous manner.
• Strictly adhere to company policies, process and procedures.

Key Responsibilities

• Sort, distribute, and collect internal and external mail.
• Process domestic and international courier shipments.
• Deliver tracked mail items and packages to employees and departments.
• Distribute office stationery and supplies across departments.
• Follow scheduled mail delivery and collection routes.
• Investigate and process unidentified or Ambigous mail.
• Performing clearance of outgoing mail drop boxes according to established collection schedules, ensuring timely processing and dispatch of correspondence.
• Performing printer and MFD checks, including toner replacement, paper refilling, and basic maintenance activities.
• Perform collection of Confidential documents from the CWD bins and carrying out secure destruction (shredding) of confidential documents.
• Supporting the reprographics team with various finishing activities such as book binding, lamination, cutting, and other related tasks.
• Support document fulfillment and special administrative projects.
• Maintain and update employee location databases, floor plans, and seating maps.
• Prepare monthly mail volume reports and operational metrics for management.
• Assist at the front desk and support client requests.
• Respond to mail-related phone and email inquiries.
• Coordinate ad hoc internal and external deliveries and collections.
• Liaise with courier companies and mail service vendors regarding delivery arrangements.
• Escort and monitor vendors while they are on company premises.
• Collaborate effectively with team members and provide cross-floor coverage when required.
• Maintain a clean, organized, and safe work environment.
• Perform additional duties and administrative tasks assigned by management.

Skills Required

• Computer literate and experienced in MS Office Suite
• Able to work in a fast-paced and time sensitive environment
• Attention to detail, responsible and organized
• Good communication and interpersonal skills
• Must work well in a team environment

Shift Timings and Weekly-offs:

• 9hrs shift to be managed as per roster between 8AM to 8PM IST.
• Half day on Saturday (8AM to 12:30PM)
• Weekly-off on Sunday