Office Admin

Core Administrative Responsibilities

• Front Desk Reception Oversight
  • Managing visitors, phone calls, and courier deliveries.
  • Maintaining visitor logs and employee in/out tracking.
• Office Supplies Inventory Management
  • Procurement of stationery, pantry, and hygiene items.
  • Tracking inventory and budgeting monthly office expenses.
• Facility Infrastructure Coordination
  • Liaising with facility management, housekeeping, and security.
  • Reporting maintenance issues (AC, plumbing, power backup, etc.).
  • Coordinating with vendors for office repairs or AMC.
• IT Asset Support (Non-technical)
  • Hardware Asset Allocation Tracking
    • Maintain logs of laptops, desktops, monitors, and accessories.
    • Coordinate with IT team for issuance and return of assets.
• Vendor Coordination
  • Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).
  • Ensure office internet, printers, and other infra work smoothly.
• HR People Ops (Admin Support)
  • Attendance Leave Support
    • Manual attendance oversight, escalate absenteeism if needed.
    • Coordinate with HR to reconcile leaves and holidays.
  • Onboarding Exit Logistics
    • Welcome kits, ID cards, seating arrangements for new joiners.
    • Exit asset collection, deactivation of access cards, farewell arrangements.
  • Event Culture Support
    • Plan birthday celebrations, festival d cor, and team events.
    • Coordinate snacks, gifts, and logistics for monthly/quarterly events.
• Accounts Compliance Support
  • Petty Cash Management
    • Handle and record petty expenses.
    • Submit monthly reports to accounts team.
  • Vendor Bills Reimbursement Tracking
    • Collect bills, validate them, and share with finance.
    • Assist employees with reimbursement form submissions.
    • Access Security
• Office Access Control
  • Maintain biometric/ID card access system.
  • Share daily/weekly access reports with HR if needed.
• Security Staff Oversight
  • Ensure guards are present, alert, and follow shift schedule.
• Optional Add-ons Based on Capability
  • Basic Document Handling
    • Filing hard copies, notarization, collecting signatures from directors.
  • Procurement Negotiation Support
    • Take quotations, negotiate on bulk deals for office needs.
  • Local Govt Liaison (if needed)
    • Handle communication with municipality or fire safety dept for compliance.

Reporting Structure

• Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)
• Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals

Experience Required: 2-3 years

Location: Mumbai

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.