Office Admin & Accounts Executive

Key Responsibilities

Office Administration & Accounts Executive

• Manage daily office operations, including office supplies, equipment, and general administration.
• Handle correspondence, phone calls, emails, and documentation professionally.
• Coordinate meetings, appointments, and travel arrangements for management and staff.
• Maintain and organize company records, files, and office documentation.
• Support HR activities, including onboarding, attendance tracking, and staff coordination.
• Prepare reports, presentations, letters, and other administrative documents.
• Coordinate with vendors, service providers, and facility management.
• Ensure the office environment remains clean, organized, and well-maintained.
• Facilitate communication between departments for smooth operations.
• Maintain supplier and customer ledgers and verify invoices against supporting documents.
• Coordinate with the accounts team for accounting-related matters.

Qualifications & Skills

• Graduate in Commerce, Accounting, Business Administration, or a related field preferred.
• Prior experience in office administration and basic accounting.
• Basic knowledge of bookkeeping, invoicing, accounts payable and receivable, and bank reconciliation.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Familiarity with accounting software or ERP systems is preferred.
• Strong organizational, multitasking, and communication skills.
• Attention to detail, accuracy, and good record-keeping abilities.
• Ability to work independently and collaboratively with different teams.
• Reliable, proactive, and capable of handling administrative and accounting responsibilities efficiently.