Mobilization Officer

Job Summary


Key Internal and External Interactions

• Works in close partnership with the GC HUB Recruitment Team
• Coordinates with Project Teams (Business, Administration, PRO, Medical teams)
• Collaborates with Operating Centers Business and Administration Teams
• Coordinates with shortlisted candidates

Key Accountabilities

Mobilization Coordination

• Coordinate with candidates for collection and verification of mobilization documents.
• Provide visa process support and follow-up.
• Prepare visa supporting documents.
• Arrange travel itineraries and medical examinations.

Project Coordination

• Coordinate with Project Focal Points on mobilization requirements.
• Conduct mobilization status update meetings.
• Handle visa requests and follow-up for non-UAE mobilizations.
• Coordinate mobilization travel arrangements.
• Request visa supporting documents.
• Provide visa process support to the candidates.
• Request visa and follow-up for non-UAE mobilizations.

Fit to Work (FTW) and Medical Clearance

• Collect medical reports from candidates.
• Coordinate with Ahalia Hospital and project doctors.
• Book medical appointments.
• Upload FTW/Medical approvals in IDA (Integrated Database Application)

Visa and Public Relations Officer (PRO) Coordination

• Coordinate certificate attestation (MOFA - Ministry of Foreign Affairs).
• Handle UAE visa requests and follow-up through PR team.
• Coordinate with embassies for visa appointments and issuance.

Travel and Mobility Support

• Arrange tickets with TPAD Ticketing/Mobility Support for applicable projects.

Meetings, Systems and Reporting

• Create assignments and update demobilization records in IDA (Integrated Dashboard Application)
• Maintain mobilization and demobilization dashboards.
• Conduct weekly review meetings on progress of mobilization activities
• Prepare visa document templates for new projects.

Technical Skills

• Proficiency in Microsoft Word and Excel
• Professional email etiquette
• Strong communication skills in English
• Experience in tracking Applicant Tracking System (ATS)/ candidate database management
• Experience in scheduling and coordinating interviews via Microsoft Teams
• Professional Attributes: Proven ability to manage sensitive and confidential information with integrity. Must be aligned with professional standards, ethical business conduct, and organizational compliance practices.

Mandatory Requirements

• Location: Candidates must be based in Chennai or within a nearby, easily commutable distance.
• Educational Qualification: Bachelor s degree in any discipline (B. Sc. , B. Com. , B. E. , B. Tech). A qualification or specialization in Human Resources is preferred.
• Experience: 2 to 5 years of hands-on experience in Mobilization/ Onboarding/ Recruitment / specifically for roles in Oil Gas, LNG, Petrochemical, or related sectors, ideally within EPC or PMC organizations, in International locations

Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.