Materials Manager

Job Summary

Strategically manages and maintains the process of strategic procurement of goods services to improve the EBITDA through continous price delivarable rationalisation. Ensuring all legal statutory compliances are met to maximise profitability and achieve desired financial results. Ensuring implementation of policies and processes, RCM - Risk Control Management and complying with commercial and statutory norms

Responsibilities

• Evaluating suppliers on the basis of delivery speed for their products and services, price and quality.
• Interviewing vendors, vendor audits at the distribution centres and plants to examine the products and services.
• Negotiating contracts for the hotel and working out on the agreements with suppliers for product delivery.
• Meeting with vendors and internal customers to discuss unacceptable and defective products and establish corrective action.
• Monitoring the market rates on periodic basis

Areas of Responsibility

Strategy and Planning

• 1 - Ensures timely deliveries, minimize stock outs and reduces inventory carrying cost.
• 2 - Ensures apt inventory management control.
• 3 - Ensures that the contract management is done effectively and with efficient tender processes.
• 4 - Improves material planning forecasting.
• 5 - Ensures Vendor development, vendor engagement vendor evaluation.
• 6 - Optimizes the process, product people wherever possible.
• 7 - Introduces e-procurement online auction models in system where ever possible.
• 8 - Plans all Operational Capital Requirements.

Internal Process

• 1 - Coordinates with all user departments.
• 2 - Follows up with vendors for timely delivery as per the specifications.
• 3 - Ensures contracts are followed as per the laid out process.
• 4 - Ensures all safety related requirements are communicated to vendors.
• 5 - Conducts site visits on regular basis.
• 6 - Follows Materials Manual for all requirements without deviation.
• 7 - Practices laid out plans for cost saving.
• 8 - Uses E-procurement tools as decided as per the unit plan.
• 9 - Ensures payments are done on time.

Planning

• 1 - Tackles requests from users in a timely manner.
• 2 - Handles understands requisitions.
• 3 - Raises purchase orders and receiving reports.
• 4 - Prepares reports and shares with Materials Manager or Asst. Materials manager for further analysis.
• 5 - Finds new vendors for same products who provide better prices and new substitute products on regular basis.

Audit Statutory Compliance

• 1 - Assists in reviewing audit findings - Safety/Hygiene and TPAM (Taj Positive Assurance Model) and takes corrective measures to ensure full compliance.
• 2 - Assists in preparing the internal audit checklists as per the IHCL Safety Guidelines.
• 3 - Adheres to all departmental legal compliances.

People

• 1 - Participating in regular training ensuring high morale in department while performance of duties.
• 2 - Maintains a culture of recognition by actively participating in the STARS (Special Thanks and Recognition System) Program.

Safety

• 1 - Assists the department in identifying risks and develop HIRA (Hazard Identification and Risk Assessment).
• 2 - Adheres to roles and responsibilities pertaining to safety as defined by the hotel from time to time as per the PCM (Progressive Consequence Management) SOP and IMBC (Incident Management and Business Continuity).
• 3 - Co-ordinate with internal and statutory auditors by documenting all business, sharing records and participating in assessment

Required Qualifications

• Diploma / Degree in Material Management
• Knowledge on Import laws, material handling, market rates, product knowledge, computer skills
• Interpersonal Networking Skills, People Management, Analytical Skills, Financial Acumen, Planning Decision Making, Liaising Skills , Integrity and Ethical Conduct

Work Experience

• 08 years of experience

Languages

• Should be fluent in both English, Hindi and preferably the Regional dialect.

Key Interfaces External

• Suppliers, Prospective Suppliers, Govt. Authorities (Customs/Excise/etc.), Freight Forwarders, CHA

Key Interfaces Internal

• All Departments Heads No. 2s, MMs across City/Cluster, CMG

Behavioural Competencies

• Process Excellence
• Result Orientation
• Collaborative Engagement
• Change Championship
• Growth Mindset
• Talent Enrichment
• Guest Centricity
• Personal Effectiveness