Materials Executive

Job Details

• Job Title: Materials Executive
• Business Unit: Taj Agra
• Department: Finance

Job Objective

Supervises the Materials function within the department by overseeing the hotel procurement and ensures best quality & rates available as per budget, pre-laid processes (Materials manual). Assists the Materials Department with a view to maximise profitability and achieves desired financial results.

Essential Job Tasks

• Evaluating products, price and quality.
• Vendor evaluations to be carried out on periodic basis.
• Negotiating contracts for the hotel and working out on the agreements with suppliers for product delivery.
• Monitoring the market rates on periodic basis.

Areas of Responsibility

• Internal Process
  • Coordinates with all user departments.
  • Follows up with vendors for timely delivery as per the specifications.
  • Ensures contracts are followed as per the laid out process.
  • Ensures all safety related requirements are communicated to vendors.
  • Conducts site visits on regular basis.
  • Follows Materials Manual for all requirements without deviation.
  • Practices laid out plans for cost saving.
  • Uses E-procurement tools as decided as per the unit plan.
  • Ensures payments are done on time.
• Planning
  • Tackles requests from users in a timely manner.
  • Handles & understands requisitions.
  • Raises purchase orders and receiving reports.
  • Prepares reports and shares with Materials Manager or Asst. Materials manager for further analysis.
  • Finds new vendors for same products who provide better prices and new substitute products on regular basis.
• Audit & Statutory Compliance
  • Assists in reviewing audit findings - Safety/Hygiene and TPAM (Taj Positive Assurance Model) and takes corrective measures to ensure full compliance.
  • Assists in preparing the internal audit checklists as per the IHCL Safety Guidelines.
  • Adheres to all departmental legal compliances.
• People
  • Participating in regular training & ensuring high morale in department while performance of duties.
  • Maintains a culture of recognition by actively participating in the STARS (Special Thanks and Recognition System) Program.
• Safety
  • Assists the department in identifying risks and develop HIRA (Hazard Identification and Risk Assessment).
  • Adheres to roles and responsibilities pertaining to safety as defined by the hotel from time to time as per the PCM (Progressive Consequence Management) SOP and IMBC (Incident Management and Business Continuity).
  • Co-ordinate with internal and statutory auditors by documenting all business, sharing records and participating in assessment.

Required Qualifications

• Graduate in any discipline

Work Experience

• 3 - 4 years experience in the field of hospitality

Languages Needed in Position

Should be fluent in both English, Hindi and preferably the Regional dialect.

Key Interfaces- External

• Suppliers, Prospective Suppliers, Govt. Authorities (Customs/Excise/etc.), Freight Forwarders, CHA

Key Interfaces- Internal

• All Departments Heads & No. 2s, User Departments

Behavioural Competencies

• Process Excellence
• Result Orientation
• Collaborative Engagement
• Change Championship
• Growth Mindset
• Guest Centricity
• Personal Effectiveness