Marketing Executive (Admin, Retail)

Position: Marketing Executive (Admin, Retail)

Please Note: We are hiring candidates with 1.5–3 years of relevant experience who can join at the earliest.

This is a 1-year contract role, with the possibility of extension based on performance.

Work Mode: Hybrid (4 Days Work from Office, 1 Day Work from Home)

Work Location: Mumbai – Powai

Working Days: Monday to Friday

Working Hours: Greece Business Hours (Tentatively 12:00 PM IST – 8:30 PM IST)

Job Summary

We are looking for a highly organized and proactive Marketing Admin, Retail to support the International Marketing team in ensuring seamless marketing operations and efficient project execution. This role is responsible for managing end-to-end marketing administrative processes, coordinating with cross-functional teams and external agencies, and ensuring the timely execution of marketing initiatives while maintaining operational excellence.

Roles & Responsibilities – Retail Marketing Operations

• Work closely with internal cross-functional teams, external stakeholders, and multiple agencies to support marketing campaigns and business objectives.
• Manage end-to-end Purchase Order (PO) creation, invoice processing, and payment tracking for all marketing spends while ensuring audit compliance.
• Track provisions and ensure timely processing of invoices and vendor payments.
• Create, maintain, and manage item codes and master data within the ERP system.
• Monitor packaging development projects (GClips) from initiation through completion, ensuring timelines and budgets are met.
• Provide administrative support for day-to-day marketing operations, including samples, feasibility requests, media assets, and documentation.
• Manage end-to-end project administration, including internal code creation, vendor extensions, documentation, and filing.
• Coordinate with multiple stakeholders to ensure smooth execution of ongoing marketing initiatives.
• Support market, consumer, and competitor analysis using Nielsen, Global Data, and other available insights to assist brand strategy and campaign planning.
• Track routine marketing operations, including A&CP spending and budget monitoring.
• Ensure accurate documentation, reporting, and maintenance of marketing records.

Required Skills & Competencies

• Strong project management and coordination skills.
• Excellent stakeholder management with the ability to work across multiple internal and external teams.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong problem-solving mindset with a proactive approach to work.
• Excellent written and verbal communication skills in English.
• Ability to work under pressure while maintaining high levels of flexibility.
• Positive attitude, growth mindset, and strong teamwork orientation.

Tools & Platforms

• Microsoft Office Suite (Excel, PowerPoint, Word)
• ERP Systems (preferred)
• GClips (Packaging Project Tracking)
• Nielsen & Global Data (preferred)

Qualifications & Experience

• Bachelor's degree (preferably in Accounting or a related discipline).
• 1.5–3 years of relevant experience in Marketing Administration, Marketing Support, Project Coordination, or a similar role.
• Prior experience in the FMCG/Food & Beverage industry will be an advantage.
• Experience working with ERP systems is preferred.
• Proven experience handling multiple stakeholders and cross-functional coordination.
• Strong administrative and operational support experience.
• Excellent proficiency in Microsoft Office.
• Fluent in written and spoken English.

Why Join Us

This role offers the opportunity to support global marketing operations while gaining exposure to international stakeholders, cross-functional collaboration, and end-to-end marketing project management. You will play a key role in driving marketing excellence through operational efficiency, stakeholder coordination, and seamless execution in a dynamic, fast-paced environment.