Manager

The Role & Responsibilities

The Senior Associate - Procure to Pay / Accounts Payable will support and drive day-to-day execution across vendor management, invoice processing, payment governance, reimbursements, accruals, month-end close activities, controls, reporting, and P2P transformation initiatives. The role requires strong accounting fundamentals, attention to detail, analytical ability, stakeholder coordination, and the ability to work with Procurement, Legal, HODs, Treasury, Corporate Finance, IT, vendors, and internal business teams. The individual will contribute to building a scalable, controlled, dashboard-led, and automation-oriented P2P operating model. This includes supporting SOPs, checklists, work instructions, fraud-prevention controls, vendor KYC, payment cycle discipline, automated accruals, approval tracking, dashboards, RPA/AI use cases, and process improvements that enable faster close, better accuracy, improved compliance, and reduced manual effort.

Key Role Deliverables:

Vendor Onboarding, KYC & Vendor Governance

Support vendor onboarding, documentation review, KYC validation, bank detail verification, vendor master updates, and vendor risk tracking.

Coordinate with Procurement, Legal, HODs, and business teams to ensure vendor contracts, privacy obligations, payment terms, PO requirements, and compliance documentation are complete and accurate.

Maintain vendor trackers, exception logs, query status, documentation gaps, and escalation lists for timely

Invoice Processing, PO Discipline & Payment Governance

Support invoice validation, 2/3-way matching, PO checks, billing period validation, invoice date/payment date checks, tax documentation, approval routing, and payment readiness.

Assist in standardizing billing periods, PO periods, invoice dates, approval timelines, and payment cycles to enable automation and reduce manual intervention.

Track payment exceptions, duplicate invoice risks, blocked/tolerance breaches, bank master changes, payment holds, and vendor escalations.

Reimbursements, Payroll Support & Compliance

Support reimbursement processing, claim validation, policy checks, approval tracking, exception reporting, documentation completeness, and employee query resolution.

Assist payroll and finance teams with data validation, reconciliations, payment inputs, compliance documentation, and audit evidence wherever required.

Maintain SOPs, checklists, trackers, and dashboards for reimbursement governance, payroll support activities, and employee payment controls.

Month-End Close, Accruals & Amortization

Prepare and support accrual working files, prepaid/amortization schedules, GR/IR ageing, unbilled receipts tracking, open PO review, vendor statement reconciliation, and close dashboards.

Ensure close-related evidence, reconciliations, approvals, supporting documents, and exception notes are complete and audit-ready.

Identify aged items, unresolved queries, open approvals, unprocessed invoices, and reconciliation differences for timely escalation.

Digital Transformation, Dashboards, RPA & AI Use Cases

Support Power BI dashboards and control towers for SLA tracking, invoice ageing, approval ageing, payment status, vendor queries, reimbursement exceptions, accruals, amortization, close readiness, and fraud alerts.

Assist in automation initiatives including OCR/IDP, coding suggestions, PO matching, duplicate detection, anomaly detection, approval nudges, vendor risk alerts, and automated accrual/payment workflows.

Document process gaps, automation opportunities, test scenarios, UAT feedback, and benefits realization for P2P transformation initiatives.

Fraud Prevention, Risk Monitoring & Audit Readiness

Monitor and report control exceptions related to vendor onboarding, bank master changes, duplicate payments, split invoices, reimbursement claims, payment overrides, and suspicious transactions.

Maintain evidence for ICFR/SOX, statutory audit, internal audit, payment approvals, vendor documentation, reimbursement claims, and close activities.

Support escalation of fraud indicators, policy deviations, vendor risk issues, documentation gaps, and unresolved payment exceptions.

Stakeholder Coordination & Process Improvement

Work with Procurement, Legal, Treasury, IT, Corporate Finance, HODs, vendors, auditors, and internal teams to resolve bottlenecks and ensure timely execution.

Support weekly exception reviews, monthly close reviews, dashboard updates, process improvement initiatives, SOP updates, and leadership reporting inputs.

Contribute ideas to improve productivity, reduce manual effort, strengthen controls, improve vendor experience, and enable leaner P2P operations.

Ideal Candidate Profile:

• 4 to 8 years of experience in AP/P2P, vendor management, payments, reimbursements, payroll support, controllership, shared services, or finance operations.

• Experience in services, consulting, SaaS, technology-enabled, global business services, managed-services, or high-growth environments will be preferred.

• Comfortable working with ERP systems, Excel-based analysis, dashboards, workflow tools, vendor trackers, reconciliations, and audit evidence.

• Exposure to automation, Power BI, RPA, OCR/IDP, AI-agent use cases, vendor portals, or process transformation projects will be preferred.

• Ability to balance execution discipline with analytical thinking, process improvement orientation, control mindset, and strong stakeholder follow-through.