Manager/Sr Manager - QS, Billing & Contract

1. JOB PURPOSE

To manage and control Quantity Surveying, project billing, cost estimation, contract administration and commercial activities for real estate projects, ensuring accurate measurement, timely certification of bills, effective cost control and compliance with contractual terms.

2. KEY RESPONSIBILITIES

A. Quantity Surveying & Estimation

• Review drawings, BOQs, specifications and tender documents for quantity and cost assessment.
• Prepare and verify detailed quantity take-offs and BOQs for civil, structural and finishing works.
• Conduct quantity reconciliation against approved drawings, BOQ and actual site execution.
• Identify quantity variations, deviations and additional works and assess their financial impact.
• Assist in preparation of project budgets, cost estimates and cost forecasts.
• Monitor project quantities and ensure effective control over material and construction costs.

B. Billing & Certification

• Review and certify contractor/sub-contractor RA bills based on actual site measurements and contractual terms.
• Ensure proper measurement and documentation of executed quantities.
• Verify work completion, measurements, supporting documents and applicable deductions before bill certification.
• Coordinate with Site, Planning, Purchase, Finance and Projects teams for timely processing of bills.
• Monitor advances, retention money, recoveries, deductions, mobilization advances and other contractual adjustments.
• Maintain billing records and prepare monthly billing and cost reports.
• Ensure timely closure of pending bills, final bills and account settlements.

C. Contracts Management

• Review work orders, contracts, BOQs, specifications, terms & conditions and commercial clauses.
• Monitor contractor compliance with contractual obligations, milestones and payment terms.
• Handle variation orders, extra items, substituted items and deviations.
• Evaluate contractors' claims and recommend appropriate commercial settlements.
• Review and assess EOT, escalation, rate analysis and other contractual claims.
• Maintain proper records of contract amendments, correspondence, approvals and commercial commitments.
• Support resolution of contractual disputes and commercial issues with contractors.

D. Cost Control & Commercial Management

• Monitor project expenditure against approved budgets and identify cost overruns.
• Prepare cost-to-complete and forecast reports for ongoing projects.
• Analyze project cost trends and highlight potential financial risks to management.
• Conduct rate analysis for new, extra and substituted items.
• Support value engineering initiatives to optimize project cost without compromising quality.
• Maintain project-wise commitment, expenditure and balance cost statements.

E. Coordination & MIS

• Coordinate with Project, Engineering, Planning, Procurement, Finance and Accounts teams.
• Provide regular commercial and billing MIS to senior management.
• Prepare reports on project billing, contractor payments, variations, commitments and cost status.
• Ensure proper documentation and audit readiness of all commercial records.
• Participate in contractor meetings and resolve billing/commercial issues.

3. REQUIRED SKILLS & COMPETENCIES

• Strong knowledge of Quantity Surveying, BOQ, Rate Analysis and Measurement.
• Good understanding of construction contracts and commercial terms.
• Strong experience in contractor billing and certification.
• Knowledge of variation, deviation, extra items, EOT, escalation and contractual claims.
• Strong analytical and numerical skills.
• Good knowledge of MS Excel and project/commercial management software.
• Ability to read and interpret civil/architectural drawings.
• Strong negotiation, coordination and communication skills.
• Ability to independently manage commercial activities for multiple projects.
• Strong attention to detail and documentation skills.

4. EXPERIENCE REQUIREMENT

• 1012 years of relevant experience in Quantity Surveying, Billing and Contracts.
• Candidates should have substantial experience in real estate / residential / commercial construction projects.
• Experience in handling contractor/sub-contractor billing, contracts, variations and project cost control is essential.
• Experience of working with reputed real estate developers or construction companies will be preferred.

5. EDUCATIONAL QUALIFICATION

Essential:

• B.Tech / B.E. in Civil Engineering from a recognized university/institute.

Preferred:

• Additional qualification/certification in Quantity Surveying, Contracts Management, Construction Management or Commercial Management.

6. KEY DELIVERABLES

• Accurate and timely contractor/sub-contractor bill certification.
• Effective quantity and cost control.
• Timely closure of variations and commercial claims.
• Accurate project cost forecasting and MIS.
• Effective contract administration and documentation.
• Reduction/control of project commercial risks and cost overruns.
• Timely closure of final bills and contractor accounts.