Manager/Sr. Manager- Purchase For (EU GMP) Pharma Co. Pune

Key Competency Required:

Key Responsibilities

1. Strategic Sourcing & Procurement: Develop and implement procurement strategies for APIs, active pharmaceutical ingredients, excipients, raw materials, primary and secondary packaging materials, engineering goods, spares, and plant consumables required for pharmaceutical formulation manufacturing.
2. Vendor Development & Management: Identify, evaluate, qualify, and develop reliable domestic and international suppliers in coordination with Quality Assurance (QA), Quality Control (QC), Production, Engineering, and other relevant departments.
3. Purchase Planning: Coordinate with Production, Planning, Stores, and R&D teams to ensure timely procurement of materials based on production schedules, inventory levels, and material requirements.
4. API & Raw Material Sourcing: Ensure the availability and development of APIs, excipients, solvents, and other pharmaceutical raw materials from approved and qualified suppliers, meeting the required quality specifications and regulatory standards.
5. Packaging Material Procurement: Manage sourcing of primary and secondary packaging materials, including bottles, caps, labels, cartons, foils, PVC/PVDC, leaflets, and other packaging components.
6. Engineering & Consumables Procurement: Oversee the procurement of engineering spares, machinery components, maintenance materials, utilities-related items, and general manufacturing consumables to ensure uninterrupted plant operations.
7. Import Procurement: Handle import purchasing activities, including supplier identification, international negotiations, purchase orders, import documentation, coordination with freight forwarders and customs agents, and shipment tracking in compliance with applicable regulations.
8. Cost Negotiation & Savings: Negotiate prices, payment terms, credit periods, delivery schedules, and contractual conditions with vendors to achieve cost savings while maintaining quality and supply reliability.
9. Vendor Performance Monitoring: Monitor supplier performance regarding quality, pricing, delivery timelines, service levels, and compliance with company procurement policies. Coordinate with QA for supplier qualification and periodic evaluations.
10. Market Intelligence: Monitor market trends, price fluctuations, competitor sourcing practices, supplier developments, and material availability to maintain competitive procurement costs and ensure supply continuity.
11. Alternative Vendor Development: Develop alternate sources for critical APIs, raw materials, packaging materials, and engineering goods to minimize supply risks and avoid production disruptions.
12. Regulatory & Quality Compliance: Ensure procurement activities comply with applicable pharmaceutical regulatory requirements, GMP practices, internal quality systems, approved specifications, and vendor qualification procedures. Ensure materials are procured only from appropriately approved sources.
13. Contract Manufacturing Coordination: Coordinate procurement requirements with contract manufacturing partners, third-party manufacturers, and external vendors, wherever applicable, to ensure timely material availability and smooth production operations.
14. Purchase Policy & Process Improvement: Develop, review, and implement procurement policies, SOPs, vendor selection procedures, purchase approval systems, and cost-control measures in line with company objectives.
15. Inventory & Working Capital Control: Coordinate with Stores and Finance to maintain optimum inventory levels, minimize excess and obsolete stock, control procurement costs, and optimize working capital.
16. Purchase Documentation & MIS: Maintain purchase orders, quotations, comparative statements, vendor agreements, import records, cost-saving reports, pending purchase trackers, and procurement MIS for management review.
17. Cross-Functional Coordination: Work closely with Production, QA, QC, R&D, Engineering, Stores, Finance, and Regulatory Affairs to resolve procurement issues and ensure uninterrupted manufacturing operations.
18. Ethical Procurement: Ensure transparency, fairness, confidentiality, and adherence to company policies in all vendor dealings, negotiations, and purchasing decisions.

Knowledge Required

• 10-15 years of relevant experience in purchase and procurement, preferably in a pharmaceutical formulation manufacturing company.
• Prior experience in sourcing APIs, pharmaceutical raw materials, excipients, packaging materials, and engineering goods is preferred.
• Strong negotiation, strategic sourcing, and vendor development skills.
• Good knowledge of pharmaceutical formulation materials and manufacturing requirements.
• Understanding of GMP, vendor qualification, material specifications, and pharmaceutical quality requirements.
• Knowledge of domestic and international procurement procedures and import documentation.
• Strong analytical, cost-control, inventory management, and decision-making abilities.
• Proficiency in MS Excel, ERP systems, and purchase management software.
• Excellent communication, coordination, planning, and team management skills.