Manager / Sr Manager - Finance ( Trade Accounts Payable)

Role & responsibilities

To lead the Trade Accounts Payable function, ensuring accurate and timely accounting of vendor invoices, effective vendor reconciliations, timely payments, and compliance with applicable statutory requirements and company policies. The role will be responsible for strengthening financial controls, improving working capital management, and driving process standardization and automation using Oracle ERP.

A. Trade Invoice Processing and Accounting

• Manage end-to-end Trade AP operations team, including receipt, validation, accounting, reconciliation, and settlement of vendor invoices.
• Ensure timely and accurate accounting of purchase invoices, debit notes, credit notes, rate differences, claims, and other trade-related adjustments managed by Other income team.
• Monitor three-way matching of purchase orders, goods receipts, and vendor invoices, ensuring discrepancies are resolved promptly.
• Ensure appropriate accounting of inventory purchases, purchase returns, vendor discounts, rebates, incentives, and other commercial adjustments in coordination with Procurement, Supply Chain, Category, and Inventory teams.
• Ensure correct vendor master mapping, accounting classifications, cost centre allocations, and tax codes.
• Monitor invoice ageing, blocked invoices, unprocessed invoices, and pending approvals to ensure timely closure.

B. Vendor Reconciliation and Payment Management

• Ensure periodic reconciliation of vendor statements with company books and timely resolution of outstanding differences.
• Monitor vendor advances, debit balances, unapplied credits, open GR/IR balances, and long-pending vendor items.
• Coordinate with Treasury and business teams to ensure vendor payments are processed within agreed credit terms.
• Resolve vendor escalations relating to payment delays, invoice disputes, deductions, and reconciliations.
• Establish effective controls to prevent duplicate invoices, duplicate payments, incorrect vendor payments, and unauthorized adjustments.
• Support working capital optimization through effective management of vendor payment terms and outstanding liabilities.

C. Oracle ERP Operations and Process Improvement

• Drive effective utilization and continuous improvement of Oracle ERP for Trade AP operations.
• Review Oracle configurations and transaction flows relating to purchase orders, receipts, invoice matching, accounting, payment processing, and vendor reconciliations.
• Identify process gaps, system issues, recurring errors, and opportunities for automation.
• Work with IT, Procurement, Supply Chain, and other stakeholders to resolve Oracle-related issues and strengthen end-to-end process integration.
• Develop automated reports and dashboards for invoice ageing, pending approvals, reconciliation status, blocked invoices, and payment performance.
• Drive standardization of processes, reduction of manual interventions, and elimination of repetitive activities through automation.
• Support user acceptance testing (UAT), system enhancements, and implementation of new business requirements.

D. Financial Controls, Audit and Compliance

• Ensure compliance with applicable GST, TDS, Income Tax, accounting standards, and internal finance policies, as relevant to Trade AP transactions.
• Ensure appropriate validation of GSTIN, tax rates, place of supply, invoice particulars, and other applicable GST requirements.
• Monitor timely and accurate TDS deduction, deposit, reporting, and reconciliation wherever applicable.
• Ensure appropriate controls for input tax credit eligibility, vendor compliance, and reconciliation with GST records.
• Maintain adequate documentation and audit trails for all material transactions and adjustments.
• Coordinate with Internal Audit, Statutory Audit, IFC, and other assurance teams for Trade AP-related requirements.
• Ensure timely closure of audit observations and implementation of corrective and preventive actions.
• Review key financial controls periodically and recommend improvements to strengthen the control environment.

E. Month-End Closure and Financial Reporting

• Ensure timely closure of Trade AP books in line with monthly MIS and financial reporting timelines.
• Review outstanding GR/IR balances, unrecorded liabilities, invoice accruals, goods received but not invoiced, and other relevant period-end adjustments.
• Ensure completeness and accuracy of trade payables, vendor liabilities, purchase accounting, and related balance sheet schedules.
• Review ageing reports, reconciliation statements, provisions, and other Trade AP-related financial schedules.
• Coordinate with Financial Accounting, Procurement, Inventory, and Supply Chain teams to resolve open items before book closure.
• Ensure timely submission of management reports and accurate information for financial analysis and decision-making.

F. Team Management and Stakeholder Coordination

• Lead, mentor, and develop the Trade AP and Other income team, ensuring clear ownership, accountability, and productivity.
• Establish team-level KPIs and review performance regularly against agreed targets.
• Build strong working relationships with Procurement, Category, Supply Chain, Inventory, Treasury, Tax, IT, and external vendors.
• Drive timely resolution of stakeholder queries and vendor escalations.
• Develop SOPs, process documentation, training materials, and standard operating dashboards.
• Promote a culture of continuous improvement, accountability, accuracy, and customer-centric service delivery.

4. Key Performance Indicators (KPIs)

1. Invoice Processing: Percentage of valid invoices accounted for within the defined SLA.
2. Month-End Closure: Completion of Trade AP activities within agreed closing timelines.
3. Vendor Reconciliation: Percentage of vendor balances reconciled within the defined frequency and SLA.
4. Invoice Backlog: Reduction in overdue, unprocessed, and blocked invoices.
5. Payment Accuracy: Prevention of duplicate, incorrect, or unauthorised payments.
6. Statutory Compliance: Timely and accurate GST and TDS compliance applicable to Trade AP.
7. GR/IR Management: Reduction in aged and unresolved GR/IR balances.
8. Audit Compliance: Timely closure of audit observations with no recurring control deficiencies.
9. Automation and Productivity: Delivery of measurable process improvements and automation initiatives.
10. Stakeholder Satisfaction: Timely resolution of vendor and internal stakeholder queries.
11. Team Productivity: Achievement of agreed productivity, quality, and SLA targets.

Oracle Process Effectiveness: Reduction in manual workarounds, recurring system issues, and transaction errors.

Preferred candidate profile

• Strong understanding of Trade Accounts Payable and procure-to-pay processes.
• Good knowledge of inventory accounting, purchase accounting, GR/IR accounting, vendor reconciliations, and commercial adjustments.
• Working knowledge of GST, TDS, and applicable accounting and financial control requirements.
• Hands-on experience with Oracle ERP, preferably Oracle Fusion Cloud Financials or Oracle E-Business Suite.
• Strong analytical, problem-solving, reconciliation, and financial reporting skills.
• Experience in process optimization, automation, and ERP-driven controls.
• Excellent stakeholder management, communication, and vendor dispute resolution skills.
• Proven team management and people development capabilities.
• Advanced Excel skills and experience with MIS dashboards or reporting tools.
• Ability to manage high transaction volumes and deliver within tight month-end closure timelines.

6. Experience and Qualification Requirements

• 4-6 years of overall experience in Finance and Accounts, with substantial experience in Trade AP / Procure-to-Pay operations.
• At least 3 years of experience managing a team or leading a significant AP process.
• Experience in e-commerce, retail, FMCG, or another high-volume transaction environment is preferred.
• Experience in Oracle ERP implementation, stabilization, enhancement, or process transformation will be an advantage.

CA candidates are preferred

How to apply:

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