Manager/Sr Manager Facility

Key Responsibilities:

1. Facilities Management

• Oversee day-to-day facility operations including housekeeping, security, transport, and cafeteria services
• Ensure smooth functioning of office infrastructure (HVAC, electrical, plumbing, etc.)
• Manage office space planning, layout optimization, and expansions
• Drive preventive and corrective maintenance programs

2. Vendor & Contract Management

• Identify, onboard, and manage vendors for facility services
• Negotiate contracts, SLAs, and ensure service quality compliance
• Monitor vendor performance and cost efficiency

3. Administration Operations

• Lead general administration including office supplies, travel desk, asset management, and record keeping
• Implement best practices for administrative efficiency and cost control
• Manage company assets and inventory systems

4. Compliance & Safety

• Ensure compliance with statutory regulations (labour laws, fire safety, building compliance, etc.)
• Lead audits and inspections related to EHS (Environment, Health & Safety)
• Implement workplace safety programs and emergency response protocols

5. Budgeting & Cost Control

• Prepare and manage annual admin and facility budgets
• Track expenses and drive cost optimization initiatives
• Ensure financial discipline across all administrative functions

6. Workplace Experience

• Enhance employee experience through workplace initiatives
• Manage events, engagement activities, and office environment improvements
• Drive sustainability and green initiatives

7. Team Leadership

• Lead and mentor the admin and facilities team
• Set performance goals and ensure team development
• Collaborate with cross-functional teams (HR, IT, Finance, etc.)

8. Project Management

• Experience of setting up new facilities
• Liaising with Real Estate partners & D&B vendors,
• Project execution

Key Requirements:

• Bachelors degree (MBA or relevant specialization preferred)
• 10–12+ years of experience in administration and facility management
• Strong knowledge of statutory compliance and facility operations
• Proven experience in vendor management and contract negotiation
• Excellent leadership, communication, and stakeholder management skills
• Ability to manage multiple sites/projects (preferred)
• Proficiency in MS Office and facility management systems

Preferred Skills:

• Experience in BPO / IT / ITES or corporate office environments
• Exposure to ESG/sustainability initiatives
• Crisis management and problem-solving skills
• Strong analytical and budgeting capabilities