Manager Purchase Trims and Packing Material Stickers

Role & responsibilities

1. Procurement of Trims & Packing Materials

• Handle end-to-end procurement of trims and packing materials required for home textile made-ups. 
• Procure items such as labels, tags, stickers, barcodes, polybags, cartons, inserts, tapes, hangtags, elastics, buttons, zippers, threads, packing accessories, and other trims as per buyer requirements. 
• Ensure all materials are purchased strictly as per approved specifications, artwork, size, quality, and compliance requirements. 
• Coordinate with merchandising and sampling teams for new developments and buyer-specific packaging requirements. 

2. Vendor Management & Development

• Identify, evaluate, and develop reliable vendors for trims, stickers, labels, and packing materials. 
• Maintain an approved vendor database with vendor capability, pricing, lead time, quality performance, and service levels. 
• Negotiate rates, payment terms, delivery schedules, and service conditions with vendors. 
• Ensure vendors meet export quality standards, documentation requirements, and delivery timelines. 
• Periodically review vendor performance based on quality, cost, delivery, responsiveness, and complaint resolution. 

3. Costing & Price Negotiation

• Obtain quotations from multiple vendors and prepare comparative statements. 
• Negotiate best possible prices without compromising quality or delivery timelines. 
• Support the costing team / merchandising team with accurate and updated trim and packaging costs. 
• Monitor market trends and price fluctuations for packaging materials and trims. 
• Identify cost-saving opportunities through alternate vendors, better negotiation, standardization, and bulk buying. 

4. Purchase Order Management

• Raise and process purchase orders as per approved requisitions and budgets. 
• Ensure purchase orders clearly mention specifications, quantity, rate, delivery date, payment terms, and quality requirements. 
• Follow up with vendors for timely order confirmation, production status, dispatch, and delivery. 
• Track pending orders and provide regular updates to concerned departments. 
• Ensure timely closure of purchase orders after receipt, quality approval, and invoice processing. 

5. Coordination with Internal Departments

• Coordinate closely with merchandising for buyer requirements, artwork approvals, and packaging instructions. 
• Work with PPC and production teams to understand material requirement timelines. 
• Coordinate with stores for stock availability, GRN, inward material status, and inventory control. 
• Work with quality team for inspection, approval, rejection, and corrective action related to trims and packing materials. 
• Coordinate with accounts for vendor bills, payment follow-ups, debit notes, and documentation. 

6. Inventory & Stock Control

• Monitor stock levels of regular trims and packing materials. 
• Avoid excess inventory, dead stock, shortages, and last-minute emergency purchases. 
• Ensure minimum stock levels are maintained for regularly used materials. 
• Review slow-moving and non-moving inventory with stores and production teams. 
• Support proper material planning to reduce wastage and storage issues. 

7. Quality & Compliance

• Ensure all trims and packing materials meet buyer-approved standards and export compliance requirements. 
• Maintain approved samples, shade cards, artwork approvals, and specification sheets wherever applicable. 
• Coordinate with vendors for replacement or corrective action in case of rejected or defective materials. 
• Ensure packaging materials meet buyer, shipment, barcode, labelling, and documentation requirements. 
• Support audits by maintaining proper purchase records and vendor documents. 

8. Documentation & Reporting

• Maintain proper records of purchase orders, quotations, comparative statements, approvals, vendor details, delivery schedules, and pending material status. 
• Prepare regular MIS reports on pending orders, vendor performance, cost savings, material delays, and urgent requirements. 
• Ensure all purchase-related documentation is complete and audit-ready. 
• Maintain records of rate contracts, vendor agreements, and approved price lists. 

9. Timely Material Availability

• Ensure trims and packing materials are available before production and packing schedules. 
• Closely monitor critical materials required for export shipments. 
• Escalate delays, quality issues, or vendor concerns to management in advance. 
• Support smooth production, packing, and dispatch by avoiding material shortages. 

10. Continuous Improvement

• Develop alternate vendor options to reduce dependency on single vendors. 
• Improve purchase processes, follow-up systems, and vendor communication. 
• Work on cost reduction, lead time reduction, and quality improvement initiatives. 
• Suggest better packaging solutions where possible to improve efficiency and reduce cost. 

Qualification & Experience

• Graduate in any discipline; textile / supply chain / procurement qualification preferred. 
• Minimum 610+ years of experience in purchase/procurement of trims and packing materials. 
• Experience in home textile made-ups export house / garment export / textile manufacturing will be preferred. 

Preferred candidate profile

Required Skills & Competencies

• Strong knowledge of trims, stickers, labels, barcodes, cartons, polybags, and export packing materials. 
• Experience in home textile made-ups / garment / export manufacturing industry preferred. 
• Good vendor negotiation and vendor development skills. 
• Strong coordination skills with merchandising, production, stores, quality, and accounts. 
• Good understanding of buyer specifications, packaging instructions, and export documentation requirements. 
• Ability to work under shipment deadlines and production pressure. 
• Strong follow-up, planning, and problem-solving skills. 
• Good communication and record-keeping ability. 
• Working knowledge of ERP / Excel / purchase systems. 

Key Performance Indicators

• Timely availability of trims and packing materials. 
• Vendor delivery performance. 
• Cost savings achieved through negotiation and vendor development. 
• Reduction in urgent purchases and material shortages. 
• Quality acceptance rate of purchased materials. 
• Accuracy of purchase documentation and MIS reports. 
• Reduction in excess, slow-moving, and dead stock. 
• Vendor base development and alternate sourcing.