Manager - Purchase || Medical Device || Karnataka

The Purchase Manager is responsible for overseeing the procurement of goods, materials, and services required by the organization while ensuring timely delivery, cost efficiency, and compliance with quality standards. The role involves in sourcing vendors, quality materials, negotiating with suppliers, managing vendor relationships, ensuring timely procurement in alignment with the organizations operational and budgetary goals, and should communicate effectively with internal teams and external vendors. In addition, the role involves managing import and export operations, ensuring adherence to all applicable laws, regulations, and documentation requirements related to international trade.

Role & responsibilities

1. Procurement and Sourcing:

• Develop and implement strategic sourcing and procurement plans to ensure the timely availability of materials and services, aligned with organizational goals
• Negotiate prices, terms, and delivery schedules with domestic and international vendors.
• Evaluate supplier performance based on quality, delivery, cost, and responsiveness.
• Ensure compliance with internal purchasing policies and procedures
• Collaborate with internal departments (e.g., Production, NPD, Stores, Finance, QA, etc.,) to forecast demand and ensure alignment of supply chain strategy.
• Purchase Order Management:
• Oversee that purchase orders are issued on time and ensure timely delivery of goods and services
• Monitor the orders placed and handle any delays or issues that may arise
• Monitor records of purchases, including pricing, terms, and delivery schedules.

1. Vendor Relationship Management:
• Develop and maintain strong vendor relationships to ensure smooth procurement processes
• Address and resolve any vendor-related issues, including delivery discrepancies or product quality concerns
• Evaluate supplier performance and resolve any supply issues or discrepancies.

4. Import / Export:

• Manage all import/export operations, including documentation, licensing, HS code classification, and compliance with customs regulations.
• Liaise with freight forwarders, customs brokers, shipping lines, and regulatory authorities for smooth cargo clearance
• Oversee preparation and verification of shipping documentation (e.g., commercial invoices, packing lists, air waybills, bills of lading, bill of entries, shipping bills, certificates of origin, etc.,).
• Monitor the shipments and manage logistics timelines to ensure timely delivery
• Monitor records of imports and exports for audit and reporting purposes
• Handle DGFT-related documentation and compliance
• Support in managing advance payments, and duty payments
• Ensure insurance coverage, payment terms, and logistics cost optimization.
• Stay updated with changes in trade laws, tariffs, HS codes, and INCOTERM

1. Inventory and Stock Management:
2. Quality Control:
3. Documentation and Reporting:
4. Cost Control and Budgeting: