Manager, Proposal Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Manager, Proposal Operations based in the United States.

This is an exciting opportunity for an organized and proactive operations professional to lead proposal coordination in a fast-paced, collaborative environment. In this role, you will oversee proposal workflows from intake through final submission, ensuring projects remain compliant, well-organized, and on schedule. Working closely with proposal managers, business development teams, and cross-functional stakeholders, you will streamline processes, manage production resources, and support the delivery of high-quality submissions. You will also play a key role in improving operational efficiency through effective workflow management and modern technology solutions. This fully remote position offers the chance to make a meaningful impact while supporting strategic business growth across a dynamic organization.

Accountabilities: Lead proposal intake, scheduling, prioritization, and resource allocation to ensure timely and efficient proposal delivery.

Manage day-to-day proposal production workflows, including editing, formatting, document control, and submission readiness.

Supervise proposal production resources by providing operational guidance, workload coordination, and ongoing support.

Track proposal milestones, contributor deadlines, compliance requirements, and submission schedules across multiple concurrent projects.

Review solicitations and RFPs to identify production requirements, compliance obligations, and submission guidelines.

Coordinate proposal documentation, forms, attachments, and final quality reviews to ensure complete and compliant submissions.

Organize and maintain proposal files, document repositories, and workflow records using collaboration and document management platforms.

Support hardcopy production activities when required, including printing, packaging, labeling, and shipping.

Collaborate with proposal managers, business development professionals, operations leaders, and internal stakeholders to drive successful proposal execution.

Identify opportunities to improve proposal operations, workflow efficiency, and operational processes.

Requirements

Bachelor's degree or an equivalent combination of education and relevant professional experience.

Minimum of 5 years of experience in proposal operations, proposal management, business development support, project coordination, or related operational roles.

Experience managing proposal workflows, compliance documentation, document control, or production support.

Previous supervisory, team lead, or workflow management experience is preferred.

Familiarity with government proposals, RFPs, RFQs, compliance requirements, and proposal development processes is an advantage.

Strong organizational skills with exceptional attention to detail and the ability to manage multiple deadlines simultaneously.

Excellent communication, stakeholder management, leadership, and collaboration skills.

Strong problem-solving, prioritization, and project coordination abilities.

Advanced proficiency with Microsoft Word and working knowledge of document management, workflow, or CRM platforms such as Salesforce, SmartSuite, or similar tools.

Interest or experience in leveraging AI-powered tools to improve operational efficiency and proposal processes.

Ability to manage confidential information with professionalism and discretion.

Benefits

Competitive compensation package.

Fully remote work within the United States.

Flexible paid time off.

5% 401(k) employer matching program.

Equity participation opportunities.

Performance-based incentive and bonus programs.

Up to 16 weeks of paid parental leave.

Flexible Spending Accounts (FSA).

Comprehensive medical, dental, and vision coverage with employer-funded base employee healthcare.

Company-paid life insurance.

Short-term and long-term disability coverage.

Income protection benefits.

Professional development and career growth opportunities.

Collaborative, mission-driven culture with opportunities to contribute to impactful projects.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1