Manager - Project Accountant

• Review Invoices Vouchers: Ensure that all invoices and vouchers are accurate, complete, and correspond with the purchase orders or service agreements.cile all the bank entries of all accounts.
• Scrutinize Ledgers: Carefully analyze ledgers to confirm that all transactions are properly recorded and that cost allocations are accurate across departments and projects.

• Monitor Bank Funding: Ensure that the necessary funds are available in the bank for processing payments. This includes checking bank balances.
• Payment Processing: Ensure payments are processed in line with organizational policies and procedures. All transactions should have the proper authorizations.

• Authorization Verification: Verify that all payments are made only after proper authorization from the designated signatories.
• Bank Reconciliation: Ensure that payments and receipts are correctly entered into books . Regularly reconcile the bank statements to ensure accuracy of financial data
• Outstanding Payments Review: Regularly review outstanding payments and ensure they are processed in a timely manner.
• Payment Request Approval: Ensure that any payment requests passed through the system are approved at the appropriate levels before processing

• Vendor Ageing Report: Prepare and review accounts payable reports, focusing on vendor ageing to track outstanding payments and ensure vendors are paid on time.
• Weekly Progress Updates: Keep the vendor ageing report updated weekly, and ensure that any overdue payments are prioritized.

• Advance Tracking: Maintain a detailed record of advances paid to vendors. Ensure that the payments are recorded against the respective vendor balances.
• Ageing of Advances: Regularly update and monitor the ageing schedule of advances to ensure that no advances remain unaccounted for or unadjusted

• Petty Cash Register Management: Maintain accurate records of petty cash transactions. Ensure that all expenses are justified with proper receipts and vouchers.
• Payment Authorization: Ensure all petty cash payments are made only after proper authorization, with appropriate documentation.

• Cash Flow Management: Collaborate with other departments to understand their financial requirements, and prepare a cash flow report that reflects the needs of all departments.
• Six-Month Financial Projection: Work with management to update a one / three and six-month and till project completion cash flow and project future financial needs for the business.

• Fund Utilization Tracking: Prepare and share detailed reports on how allocated funds are being utilized. This could include reporting on project expenses, vendor payments, and departmental budgets.
• Team Communication: Share these reports with the team to ensure everyone is aware of fund usage and the financial status of ongoing projects

• Trial Balance Updates: Regularly closing and update the trial balance based on monthly adjustments, including accruals, prepayments, provisions, and any other adjustments required for accurate financial reporting for Shubhyuvi

• GST Return Preparation: Ensure that all necessary data for GST filings is gathered. Prepare the working sheets for GST returns and forward them to the taxation team for filing.
• GSTR 2B Reconciliation: Reconcile GSTR 2B with the companys books of accounts to ensure all data is aligned and there are no discrepancies.
• TDS Receivable on Collections: Monitor TDS receivables and ensure they are booked according to 26AS, and ensure the appropriate payments are made to the government.
• Employee Benefits: Ensure that all provident fund and ESIC payments are made in accordance with the salary register, and comply with government regulations.

• CRM Team Coordination: Work with the CRM team to ensure timely payments related to SDR (Sales Development Representatives), PTP (Payment Terms), and collection reconciliations.
• EPC Team Coordination: Collaborate with the EPC team (Engineering, Procurement, and Construction) to manage urgent payments, monitor construction progress, and reconcile work orders for ongoing projects.

• FDD Reporting: Work with the finance team to prepare and share financial information needed for Financial Due Diligence (FDD), such as profitability, cash flow, liabilities, and other key financial metrics.
• Communication: Ensure that the finance team has access to up-to-date financial data to assist with decision-making.

• Preparation of CRM team on planned VS actual collection
• Preparation of Sales team on planned VS actual revenue
• Preparation of Budget VS actual cash flow
• Aligning Completion of Bank reconcilation
• Preparation of Construction cost MIS
• Preparation of Trial Balance
• Preparation of Rent MIS
• GST collection report
• Verify and payment of salaries
• Reports as required by Management

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