Manager - Procurement & Vendor Management

About the Role

We are looking for a proactive and commercially sharp procurement professional with experience in technical and project-based purchasing.

The ideal candidate should be comfortable understanding technical specifications and comparing quotations beyond just price. This includes analysing differences in material, dimensions, capacity, technical parameters, scope, installation, warranty and other specifications to ensure that vendors are quoting on a like-for-like basis.

Experience in purchasing or sourcing civil, mechanical, electrical, infrastructure or facility-related items such as air conditioners, generators, pumps, electrical equipment, fabricated structures, civil works or similar products/services will be strongly preferred.

A B.Tech, Diploma in Engineering, or similar technical qualification/background will be preferred.

The role covers procurement and vendor management across two Delhi Public Schools schools in Punjab.

Key Responsibilities

Procurement & Requirement Analysis

• Understand purchase and project requirements raised by different departments.
• Convert requirements into clear and measurable specifications, including material, dimensions, quantities and technical parameters.
• Ensure quotations from different vendors are comparable on a like-for-like basis.
• Identify discrepancies or major cost differences and investigate the underlying reasons.
• Explore alternatives such as repair vs. replacement, local fabrication vs. buying, or technically equivalent products.

Vendor Management & Negotiation

• Identify and evaluate vendors and obtain competitive quotations.
• Negotiate pricing, specifications, payment terms, delivery timelines and warranty conditions.
• Prepare comparative statements and recommendations for management approval.
• Monitor vendor performance, quality, delivery and service levels.

Other Responsibilities

• Coordinate with school teams and vendors for timely execution of approved purchases and projects.
• Support procurement related to infrastructure, facilities, electrical/mechanical equipment, civil works, IT and other operational requirements.
• Proactively identify opportunities for cost optimization and process improvement.

Preferred candidate profile

• Graduate/Postgraduate with minimum 810 years of relevant experience in technical procurement, project procurement, engineering procurement, purchasing or vendor management.
• B.Tech, Diploma in Engineering or similar technical background preferred.
• Hands-on experience in evaluating technical specifications and quotations is essential.
• Strong analytical ability, attention to detail and negotiation skills.
• Good Excel, documentation and communication skills.