Manager Planning

Manager – Planning & Coordination

Location: Head Office
Reporting To: Director
Experience: 8 to 10 Years
Qualification: BE / B.Tech – Civil 

Job Purpose

Manage project planning, scheduling, monitoring, coordination, resource optimization, and project controls across multiple projects. Ensure alignment between Head Office and project sites for timely project execution, achievement of milestones, and client commitments.

Key Responsibilities

1. Project Planning & Scheduling

• Develop and monitor Master, Baseline and Detailed Project Schedules.

• Prepare and review L1 to L4 schedules, milestones, critical paths and resource plans.

• Monitor progress against plans and identify delays and schedule slippages.

• Develop recovery, catch-up and mitigation plans to achieve project targets.

2. Project Coordination

• Coordinate with Engineering, Procurement, Construction, Contracts, Commercial, QA/QC and HSE teams.

• Ensure timely availability of drawings, materials, manpower, equipment and other resources.

• Conduct coordination meetings and track action items to closure.

3. Project Monitoring & Controls

• Establish project monitoring and reporting systems.

• Monitor KPIs, progress, productivity and schedule performance.

• Conduct weekly/monthly project reviews and prepare MIS, dashboards and management reports.

4. Resource Planning & Optimization

• Monitor manpower deployment, equipment utilization and material availability.

• Identify resource gaps and coordinate corrective actions for optimum resource utilization.

5. Risk & Recovery Management

• Identify project risks, bottlenecks and execution constraints.

• Develop mitigation and contingency plans.

• Support project teams in resolving planning and execution-related challenges.

6. Management & Stakeholder Coordination

• Present project progress, schedule performance, resource utilization, milestones and key risks to management.

• Coordinate with clients, consultants, subcontractors and internal stakeholders.

• Ensure alignment of project objectives with organizational goals.

7. Process Improvement

• Standardize planning procedures, formats and reporting systems across projects.

• Implement best practices and continuous improvement initiatives in project planning and controls.

Required Skills

• Primavera P6

• MS Project

• Project Planning & Scheduling

• Project Controls

• L1–L4 Scheduling

• Resource Planning & Allocation

• Progress Measurement

• Recovery / Catch-up Planning

• Project Monitoring & Reporting

• Risk Analysis & Mitigation

• MIS & Dashboard Preparation

• Advanced MS Excel

• ERP

Required Competencies

• Leadership & Team Management

• Strong Coordination & Communication

• Analytical & Problem-Solving Skills

• Strategic Thinking

• Decision-Making

• Stakeholder Management

• Result Orientation

• Time Management & Prioritization

Industry Preference

Candidates with experience in Construction of Industrial Construction, Power Plants, Steel Plants, Oil & Gas, Infrastructure  will be preferred.

Preferred Certifications

Certification in Project Management, Primavera P6, PMP, Construction Management or Planning & Scheduling will be an added advantage.