Manager- Legal

General Position Information

• Reports directly to (Title): Director
• Matrix reports to (Title): VP Legal/Sr Counsel
• Direct Reports: Will oversee team of Corporate Secretarial Analysts

Position Summary

The Manager, Corporate Secretarial Support leads the Global Capability Network (GCN) team responsible for day-to-day corporate governance and legal entity support across HCA Healthcare's large and complex entity portfolio. The manager directs a team of Corporate Secretarial Analysts supporting entity maintenance, corporate governance, regulatory filings, minute books, ownership information, restructurings, and related corporate transactions in partnership with U.S. Corporate Legal, Tax, Finance, MA, outside counsel, registered agents, and other authorized stakeholders.

This is a hands-on people leadership role responsible for developing and managing a high-performing team of Corporate Secretarial Analysts that independently executes recurring legal entity governance processes while consistently producing accurate, high-quality final work product within established controls and timelines. The manager will serve as the primary quality leader for the GCN Corporate Secretarial function by implementing procedures, reviewing exceptions, coaching and training team members, identifying quality trends, and ensuring that routine work is completed with minimal U.S. attorney involvement while following standard operating procedures (SOPs), remaining within approved authority, and escalating matters when appropriate.

During the function standup, the manager will establish procedures, quality controls, training, and operating cadences. Success is measured by reliable deadline management, high-quality work, appropriate escalation, accurate entity records and data, strong team capability, and stable, responsive service delivery across India and U.S. time zones. As the GCN function matures, the manager is expected to lead continuous process improvement by standardizing recurring work, expanding the team's capabilities, preserving institutional knowledge, and identifying opportunities to simplify, refine, and/or automate legal entity governance and maintenance processes while ensuring exceptions to standard processes are handled appropriately and the team complies with all appropriate confidentiality standards and legal controls.

Responsibilities

Corporate Governance Entity Transaction Oversight

• Lead day-to-day delivery of recurring legal entity governance activities, including legal entity formations, qualifications, annual reports, amendments, mergers, dissolutions, withdrawals, restructurings, governance approvals, consents, minutes, officer lists, incumbency certificates, agency agreements, and related corporate actions.
• Review complex and non-routine matters for corporate authority, ownership, governance requirements, corporate separateness, and veil-protection considerations; as needed, prepare analysis and recommendations for U.S. Corporate Legal review and approval.
• Ensure approved entity actions are completed, filed, documented, and reflected accurately, consistently, and timely with regulatory authorities and in minute books, entity-management systems, ownership records, and related reporting.
• Ensure recurring governance activities are supported by approved templates, SOPs, decision trees, quality-control processes, and documented business rules so that analysts can perform recurring work independently, consistently, and reliably.

Team Leadership Work Management

• Provide day-to-day leadership, coaching, training, work allocation, and quality feedback to Corporate Secretarial Analysts; establish clear expectations for accuracy, timeliness, confidentiality, and escalation.
• Manage intake, prioritization, capacity, deadlines, dependencies, and status reporting across recurring compliance work and event-driven requests.
• Review analysts' work product for legal, procedural, formatting, and quality-control compliance.
• Develop structured onboarding plans, recurring training programs, proficiency milestones, and mentoring plans that enable analysts to independently perform assigned responsibilities while maintaining consistently high-quality standards.
• Crosstrain analysts to facilitate knowledge transfer and preserve institutional knowledge, reduce key-person dependency, and maintain continuity of high-quality service during employee absences, turnover, and organizational growth.
• Foster an accountable, collaborative, and service-oriented culture across India and U.S. time zones.
• Help team members adapt to changes and evolutions in workflow that may come about due to changes in laws, organizational structure, or other corporate operations or priorities.

Quality, Risk Governance Controls

• Establish and maintain review checklists, quality-assurance standards, approval gates, audit trails, acceptance criteria, and escalation protocols for legal entity governance work to promote consistent high-quality work product among Analysts.
• Identify legal or compliance risks, data inconsistencies, missing authority, and potential corporate-separateness issues; pause work and, as appropriate, escalate matters requiring U.S. Corporate Legal interpretation, approval, or decision-making.
• Ensure confidential and privileged information, record-retention requirements, access controls, version control, document integrity, and source traceability are maintained.
• Perform ongoing quality assessment to identify recurring trends, errors, individual analyst performance shortcomings, procedural challenges, timeliness, team capability gaps, and opportunities for process refinement and automation; and deliver training, coach analysts to improve performance, and implement corrective action to ensure GCN corporate secretarial team consistently meets the expectations of U.S. Corporate Legal and other internal stakeholders.

Stakeholder Partnership Service Delivery

• Partner with U.S. attorneys and paralegals, Tax, Finance, MA, outside counsel, registered agents, and authorized internal requestors to clarify requirements, sequence work, and coordinate timely completion.
• Provide concise status, risk, dependency, and decision updates; surface issues early and maintain clear visibility across geographies and time zones.
• Support restructurings and related corporate transactions by coordinating approved entity actions, governance documentation, and post-closing record and data updates.
• Build confidence with U.S. Corporate Legal and other stakeholders by ensuring work is completed accurately, independently, and in accordance with prescribed procedures, while escalating those matters requiring legal interpretation or attorney judgment.
• Serve as the first escalation point for team questions and route requests for substantive legal advice or interpretation to the appropriate U.S. legal resource.

Function Standup, Team Development Continuous Improvement

• Implement SOPs, responsibility and authority matrices, templates, checklists, training materials, knowledge repositories, work queues, and operating cadences for the GCN corporate secretarial function.
• Lead knowledge-transfer initiatives, maintain comprehensive training materials, and ensure institutional knowledge is documented, shared, and preserved so analysts can execute assigned work independently and timely within approved authority and new analysts onboard efficiently and become productive quickly.
• Use quality results, recurring exceptions, stakeholder feedback, operational metrics, and workload data to standardize processes, improve individual Analyst and team performance, reduce manual effort, identify automation opportunities, and improve accuracy and reliability.
• Identify repetitive manual processes and process inefficiencies and, with appropriate oversight from U.S. Corporate Legal, lead initiatives to simplify, standardize, or automate those processes through workflow redesign, document automation, coding/scripting, or other appropriate technology solutions.

Education Experience:

• Bachelor's degree in Law, Legal Studies, Commerce, Business Administration, Corporate Governance, Corporate Secretaryship, or a related field; equivalent relevant experience may be considered.
• Total experience: Typically 6-9+ years in corporate governance, corporate secretarial support, corporate paralegal work, legal operations, or legal entity administration

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.