Manager - Legal

Corporate Secretarial Analyst | HCA Healthcare

Job Summary

The Corporate Secretarial Analyst supports HCA Healthcare's legal operations by executing routine legal entity filings, maintaining official corporate records, and keeping legal entity information complete, current, and readily accessible. The role supports a large and complex portfolio of legal entities and works closely with U.S. Corporate Legal, Tax, Finance, M&A, registered agents, filing vendors, and other internal partners.

The analyst prepares and processes approved filings, maintains minute books and electronic entity records, updates entity data, tracks deadlines, supports ownership-structure reporting, and identifies missing or inconsistent information for resolution.

Success in this role requires exceptional accuracy, disciplined document and data management, strong ownership of deadlines, sound judgment when escalating issues, and clear communication across India and U.S. time zones.

Responsibilities

• Prepare draft filing packages for formations, qualifications, amendments, mergers, dissolutions, withdrawals, annual reports, renewals, good-standing requests, and other routine entity actions using approved templates and instructions.
• Validate legal names, jurisdictions, addresses, registered-agent details, officers, directors, ownership data, effective dates, and required attachments against approved source documents.
• Assemble review-ready packages with draft forms, supporting records, preparation checklists, and clearly documented open questions; incorporate U.S. legal revisions and maintain version control through final approval.
• Track requests, due dates, review status, approvals, filing completion, and confirmations; file accepted or stamped documents, receipts, and related evidence in the correct entity record.
• Create and maintain digital and, where applicable, physical minute books using approved folder structures, naming conventions, document categories, indexing, and retention standards.
• Log, classify, and file formation documents, annual reports, amendments, consents, minutes, ownership records, and filing confirmations in the appropriate entity repository.
• Review records for administrative completeness, prepare exception lists for missing, duplicate, outdated, illegible, or misclassified documents, and complete approved cleanup and remediation activities.
• Support digitization and migration of historical records while preserving document integrity, traceability, and version control; retrieve records for authorized users and route substantive legal questions appropriately.
• Update the central entity-management system from approved source documents and U.S. instructions, including entity status, ownership, officers, directors, addresses, jurisdictions, and registered-agent information.
• Reconcil[e] entity information across approved systems and corporate records, document discrepancies, and escalate unresolved differences for determination.
• Prepare draft ownership charts, parent-subsidiary maps, and routine entity summaries using approved data and established formats for U.S. review.
• Maintain source evidence and an audit trail for data changes, and support routine document and data requests from authorized Legal, Tax, Finance, M&A, and other internal teams through the agreed review process.
• Follow documented procedures, checklists, approval protocols, confidentiality, record-retention, and access-control requirements; protect privileged and sensitive information.
• Manage recurring and event-driven requests with disciplined prioritization, timely follow-through, and clear status visibility; escalate risks, dependencies, and deadlines promptly.
• Pause and seek guidance whenever legal interpretation, judgment, approval, or a decision regarding entity action is required, and operate within assigned authority.
• Partner across India and U.S. time zones and contribute to standard operating procedures, training, knowledge transfer, quality reviews, and continuous improvement as the GCN function scales.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.