Manager/Junior Manager - Exhibitor Operations

Job Summary

We are looking for an energetic, highly organised art operations manager/junior manager with excellent communication skills, a graduate degree, and a minimum of 4 years experience of working with and managing art events and exhibitions.

Responsibilities

• Researching South Asian and international art market, artists, galleries and other arts institutions and compile reports to support departmental activities.
• Responding to queries and disseminating information related to participation, application process and the fair in general.
• Assisting in preparing allocations for dissemination of application decisions.
• Liaising with exhibitors in coordination with other IAF departments for production, operations and logistics related tasks and queries and any similar matters.
• Assisting in creation, review and finalisation of exhibitor related informational documents including but not limited to Exhibitor Manual, Exhibitor Shipping Information, Exhibitor Briefing Document, Hotels List, Travel Guide, relevant sections of the Visitor Guide, Fair Guide, etc.
• Managing the service form process for all exhibitors including collating, organising, and reporting all submitted operational and logistical forms and other Exhibitor data and lists.
• Assisting in liaising with exhibitors on their booth design and in logistics production related query resolution in tandem with Official Booth Contractors IAF Production Team.
• Managing the exhibitor accreditation processes in pre-fair and onsite.
• Assisting Senior Manager and Manager, Exhibitor Relations / Operations in the Exhibitor Kitting process.
• Assisting Exhibitor Relations team and Production team in quality checks onsite for booths, outdoor projects and related production elements.
• Ensuring compliance to exhibitor production timelines by vendors onsite (Official Booth Fabricators, AV Vendor, Fine Art Handler, etc.).
• Assisting in managing Exhibitor welcome / entry onsite under supervision of Senior Manager, Exhibitor Relations/Operations.
• Managing the Onsite Art Storage at the India Art Fair exhibition venue, including artwork movement in and out of it and related proper records.
• Managing the Exhibitor Lounge onsite including liaising with IAF Production team and IAF Partnerships team for smooth operations for all exhibitors and partners.
• Assisting in managing Exhibitor truck entry and takedown under supervision of Senior Manager, Exhibitor Operations and Senior Manager, Exhibitor Relations.
• Being PoC for pre-fair and onsite exhibitor logistics management for allocated areas/exhibitors in tandem with IAF Production team.
• Coordinating and liaising among Exhibitors, IAF Production Team and Onsite Vendors as per requirements.
• Assisting in managing all and any other pre-fair and onsite exhibitor servicing as part of the Exhibitor Relations team.
• Assisting in managing a team of junior assistants, interns and volunteers pre-fair and onsite.
• Assisting Exhibitor Relations Team (Director, Senior Managers and Managers) in all other departmental and organisational tasks when required.
• Assisting Director and Senior Manager - Exhibitor Operations in the implementation of the departmental strategy.
• Ensuring smooth reporting communication flow across department and teams onsite.

Requirements

• Excellent professional communication skills - written and verbal;
• Strong admin, organisation and operational skills;
• 4-5 years experience of managing art exhibitions and art events;
• Good command over MS Office Suite and Google workspace (G suite), especially MS Excel and Google Sheets
• Proactive work ethic, creative thinker and efficient team worker;
• Confident and capable under pressure and demanding deadlines;
• Ability to undertake flexible work hours, including late nights and weekend work closer to IAF 2027

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.