Manager HR Operations Payroll and Compliance

Role & responsibilities

The Manager-HR Operations, Payroll & Compliance will control daily attendance, rosters, payroll inputs, HRMS, employee documentation, statutory compliance and outsourced-manpower records across all units.

Key Responsibilities

Attendance and Roster Control

• Reconcile biometric attendance with duty rosters, leave, weekly offs and overtime.
• Review missing punches, late attendance, unauthorized absence and shift deviations.
• Obtain HoD certification for attendance, overtime and duty changes.
• Escalate uncovered critical duties immediately.
• Maintain unit-wise daily manpower-availability reports.

Payroll Administration

• Prepare monthly payroll inputs accurately and within the approved cut-off.
• Validate salary revisions, incentives, overtime, deductions, arrears and recoveries.
• Maintain employee bank, tax and statutory-registration records.
• Coordinate payroll reconciliation with Finance.
• Process separation documentation and full-and-final settlement inputs.
• Maintain a complete audit trail for every payroll change.

HRMS and Employee Files

• Maintain accurate employee master data in HRMS.
• Control employee codes, designations, departments, reporting lines and transfers.
• Maintain indexed physical and digital employee files.
• Track missing and expiring documents.
• Maintain appointment, confirmation, increment, transfer and separation letters.
• Control access to confidential HR, payroll and employee-health information.

Statutory and Contractor Compliance

• Maintain the HR statutory-compliance calendar.
• Coordinate applicable PF, ESI and other employment-related registrations and submissions.
• Verify contractor licences, deployment records, wage sheets and worker documentation.
• Maintain records for direct and outsourced employees separately.
• Coordinate employee medical fitness, occupational-health and vaccination records.

Prepare documentation for HR audits, inspections and NABH assessments.

Preferred candidate profile

• MBA/PGDM HR, M.Com, B.Com or equivalent qualification.
• Minimum 10 years of HR operations, payroll and compliance experience in a 300+ bedded hospital.
• Experience managing biometric attendance, HRMS and payroll for a large hospital workforce is required.
• Working knowledge of biometric attendance, HRMS, payroll, Excel, PF, ESI and contractor documentation.
• Strong numerical accuracy, integrity, confidentiality and audit orientation.

Must be capable of independently handling large employee datasets.