Manager - HR & Administration

Position : Manager HR & Administration

Company: Yuvrus Healthcare Innovations Pvt. Ltd.
Function: Human Resources & Administration
Location: Bhubaneswar, Odisha
Employment Type: Full-Time
Reporting To: Leadership / Functional head

1. About HAI Suitcase Clinics®

Yuvrus Healthcare Innovations Pvt. Ltd. is building the next generation of accessible, technology-enabled healthcare through HAI Suitcase Clinics®.

HAI follows a doorstep-first healthcare model combining technology, portable clinical infrastructure, healthcare professionals and a connected healthcare ecosystem to make quality healthcare more accessible.

As HAI expands across cities, a strong and responsive HR and Administration function will be essential to support the organization's growth.

2. Role Overview

The Manager – HR & Administration will be responsible for managing day-to-day recruitment coordination, candidate management, employee on-boarding and HR administration, along with office administration and vendor/service-provider coordination.

The role will work closely with the Leadership, functional heads and hiring managers to ensure timely recruitment, smooth on-boarding and efficient administration and related activities.

This is a hands-on role requiring strong coordination, follow-up, organization and execution skills.

3. Key Responsibilities

A. Recruitment & Candidate Management

• Understand hiring requirements from functional heads and hiring managers.
• Source, screen and shortlist candidates based on defined requirements.
• Maintain candidate database and recruitment pipeline.
• Coordinate candidate communication throughout the recruitment process.
• Track recruitment status and ensure timely closure of open positions.

B. Interview Coordination

• Schedule interviews with candidates and hiring managers.
• Coordinate multiple rounds of interviews where required.
• Share candidate profiles and relevant information with interviewers.
• Track interview feedback and coordinate next steps.
• Ensure timely follow-up and communication with candidates.

C. Offer & On-boarding

• Coordinate offer and joining formalities for selected candidates.
• Collect and maintain required employee documentation.
• Coordinate background verification where applicable.
• Complete on-boarding documentation and joining formalities.
• Coordinate induction and introduction to relevant teams.
• Ensure new employees receive required access, information and administrative support.

D. HR Administration

• Maintain employee records, HR files and employee master data.
• Support attendance, leave and other routine HR processes.
• Maintain HR trackers and MIS.
• Coordinate routine employee-related documentation.
• Support employee engagement and internal communication initiatives.
• Maintain confidentiality of employee information.

E. Administration & Vendor Management

• Manage day-to-day office administration and facility requirements.
• Coordinate housekeeping, maintenance, security, office supplies and other support services.
• Identify and coordinate with service providers and vendors.
• Obtain quotations and coordinate vendor discussions as required.
• Monitor vendor performance, service quality and timelines.
• Coordinate invoices and payment-related documentation with Finance.
• Maintain vendor records, agreements and relevant documentation.
• Resolve routine administrative and vendor-related issues.

F. Management Reporting & Coordination

• Maintain recruitment, on-boarding, employee and vendor trackers.
• Provide regular HR & Administration updates to management.
• Coordinate with Finance, IT, Operations and other functions for employee and administrative requirements.
• Escalate important HR, employee or administrative issues to the appropriate management level.

4. Key Performance Indicators (KPIs)

Recruitment

• Positions closed within agreed timelines
• Quality of candidate shortlisting
• Interview scheduling turnaround
• Offer-to-joining conversion
• Recruitment pipeline accuracy

On-boarding

• Timely completion of joining formalities
• Documentation accuracy
• Onboarding completion within defined timelines

HR Administration

• Accuracy and completeness of employee records
• Timely HR MIS and reporting
• Timely completion of routine HR processes

Administration & Vendors

• Timely resolution of administrative requirements
• Vendor service quality and responsiveness
• Cost-effective vendor management
• Timely invoice/document coordination

5. Candidate Profile

Experience

• 3–5 years of experience in HR, Recruitment, HR Operations, Administration or a combination of HR & Administration.
• Hands-on experience in candidate screening, interview coordination and employee on-boarding is essential.
• Experience in office administration and vendor/service-provider coordination is preferred.
• Experience in a start-up or growing organization will be an advantage.
• Healthcare/HealthTech experience will be an advantage.

Education

• Bachelor's degree in any relevant discipline.
• MBA/PGDM in HR will be an advantage.

6. Core Competencies

• Recruitment & candidate screening
• Interview coordination & follow-up
• Employee onboarding
• HR administration & documentation
• Office administration
• Vendor & service-provider management
• Strong communication and interpersonal skills
• Excellent coordination and follow-up
• Attention to detail
• HR MIS and reporting
• Problem-solving and ownership
• Time management and multitasking
• Confidentiality and professionalism
• Working knowledge of MS Office / Google Workspace and HR systems

7. Ideal Candidate

The ideal candidate is a hands-on, organized and dependable HR & Administration professional who can independently manage recruitment coordination as well as day-to-day administrative requirements.

Start-up Mind-set: Comfortable working in a fast-paced start-up environment with ambiguity, evolving processes and changing priorities.

The candidate should:

• Be highly organized and execution-oriented.
• Be comfortable handling multiple vacancies and candidates simultaneously.
• Have excellent follow-up discipline and attention to detail.
• Be confident interacting with candidates, employees, managers and external vendors.
• Be proactive in identifying and resolving administrative issues.
• Be comfortable working independently with minimal supervision.
• Be responsive and capable of working in a fast-paced, growing organization.
• Demonstrate maturity, professionalism and confidentiality.
• Have a strong ownership mind-set rather than waiting for instructions.
• Be willing to handle both HR and Administration responsibilities hands-on.
• Be comfortable working from Bhubaneswar and coordinating with teams across HAI's locations.

8. Position Summary

Designation: Manager – HR & Administration
Location: Bhubaneswar, Odisha
Experience: 3–5 years
Function: Human Resources & Administration
Reporting To: Leadership / Functional head

Primary Ownership:

Recruitment Coordination | Candidate Management | Interview Scheduling | Employee Onboarding | HR Administration | Office Administration | Vendor Management | HR MIS