Manager HR & Admin

Job Description:

Designation - Manager HR & Admin

Reporting to Director

Location Andheri west

Employee span to handle 50+ employees for 2 offices based in mumbai

Role Overview

We are looking for a organized and proactive Manager HR & Admin to oversee our daily HR and office administration activities like managing the employee documentation, and facilitate our end-to-end recruitment and onboarding operations. The ideal candidate will act as the primary point of contact for employee queries, ensuring smooth workplace operations, accurate record-keeping, and a positive work environment.

Key Responsibilities

1. Employee Lifecycle & Documentation (Your Core Focus)

• Maintain, update, and securely archive physical and digital employee employment records, contracts, and compliance documentation.
• Monitor, verify, and reconcile daily employee attendance, shifts, and leave applications.
• Prepare monthly attendance reports to assist the finance team with seamless payroll processing.
• Execute comprehensive background verification and professional reference checks for shortlisted candidates.

2. Talent Acquisition & Onboarding

• Initiate, screen, coordinate, and conduct initial rounds of employee interviews to assess cultural and cultural fit.
• Coordinate final interview schedules with department heads.
• Manage end-to-end joining formalities, including document collection, workstation readiness, issuance of ID cards/assets, and company orientation.

3. Employee Relations & Workplace Culture

• Serve as the first point of contact for employee grievances, queries, and workplace issues; escalate critical matters to management when necessary.
• Actively bridge communication between management and employees to maintain a transparent, positive work environment.

4. General Office Administration & Facilities

• Oversee day-to-day office operations, including managing housekeeping staff, maintaining office hygiene, and tracking office inventory/stationery supplies.
• Coordinate with external vendors, building management, and AMC (Annual Maintenance Contract) providers for office equipment repair and maintenance.
• Manage incoming/outgoing couriers, visitor logs, and basic front-desk reception protocols if required.

Key Requirements & Qualifications

• Experience: 3 to 6+ years of proven experience in an HR Admin, Office Administrator, or HR Generalist role.
• Education: Graduate in any stream (BA, B.Com, BBA); a PG specialization or certification in Human Resources is a strong plus.
• Technical Skills: Proficiency in MS Office (specifically Excel and Word)
• Soft Skills: Outstanding verbal and written communication skills, high emotional intelligence, and the ability to handle confidential candidate/employee data with strict integrity.