Manager Extracurricular Activities & Vendor Partnership

Organization - Vivero International Preschool

The Manager Extracurricular Activities & Vendor Partnerships will be responsible for identifying and onboarding high-quality activity partners, managing commercial agreements, developing strategies to increase programme participation and revenue, and overseeing the complete operational and billing lifecycle of extracurricular activities across centres.

Key Responsibilities

Vendor Identification and Onboarding

• Identify and evaluate vendors for extracurricular activities such as sports, dance, music, art, theatre, robotics, language learning and other enrichment programmes.
• Conduct due diligence to assess vendor quality, credentials, safety standards, pricing and programme suitability.
• Negotiate commercials, service terms and revenue-sharing arrangements.
• Coordinate the preparation, approval, execution and renewal of vendor contracts.
• Maintain a comprehensive database of approved vendors and agreements.

Programme Planning and Sales Strategy

• Research market trends and recommend engaging, age-appropriate programmes.
• Develop centre-wise and city-wise extracurricular activity plans.
• Create strategies to increase registrations, participation and programme revenue.
• Work with centre and marketing teams on programme launches, promotions, parent communication, demonstrations and trial sessions.
• Monitor enrolment, utilisation, conversion and revenue performance.
• Recommend corrective actions for programmes that are underperforming.

Vendor and Programme Management

• Manage vendor relationships and serve as the primary point of contact.
• Coordinate schedules, space requirements, materials and programme implementation with centre teams.
• Ensure vendors comply with agreed service standards, safety protocols and organisational policies.
• Regularly review programme quality through centre feedback, parent feedback and performance assessments.
• Address operational concerns and ensure timely resolution of escalations.

Data Management and Billing Coordination

• Maintain accurate records of registrations, attendance, programme fees, vendor commercials and revenue-sharing arrangements.
• Validate monthly participation and utilisation data with centre teams and vendors.
• Prepare and submit complete billing information and supporting documents to the Accounts team within defined timelines.
• Reconcile vendor invoices against attendance, registrations and contractual terms.
• Track vendor payments, parent collections, outstanding amounts and programme profitability.
• Prepare periodic MIS reports on enrolment, revenue, costs, vendor performance and programme-wise profitability.

Key Performance Indicators

• Number and quality of vendors onboarded
• Timely execution and renewal of vendor agreements
• Growth in extracurricular activity registrations and revenue
• Programme utilisation and parent participation
• Vendor service quality and compliance
• Accuracy and timeliness of billing data
• Reduction in billing discrepancies and outstanding payments
• Programme-wise profitability
• Timely resolution of operational concerns

Candidate Profile

• Approximately 4–6 years of experience in vendor management, partnerships, programme management, sales or business development.
• Experience in education, preschool, childcare, enrichment programmes or activity management would be preferred.
• Strong negotiation, relationship-management and commercial skills.
• Good understanding of contracts, billing processes and data reconciliation.
• Proficiency in Microsoft Excel and MIS reporting.
• Strong planning, communication and cross-functional coordination abilities.
• Willingness to visit centres and oversee programme implementation when required.