Manager- Export /Import Logistics(EU GMP)Pharma Formulation Plant Pune

Job Description

1. Export & Import Logistics Operations

• Manage end-to-end export and import logistics for pharmaceutical formulations through Air and Sea modes.
• Coordinate with freight forwarders, shipping lines, airlines, and Custom House Agents (CHA) for timely shipment execution.
• Plan dispatch schedules based on production plans, customer requirements, and market demand.
• Ensure smooth movement of consignments while meeting delivery commitments.

2. Customs Documentation & Compliance

• Prepare, verify, and maintain export/import documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading (BL), Air Waybill (AWB), Certificate of Origin (COO), SDF, ARE-1, and other statutory documents.
• Coordinate customs clearance activities with CHA and regulatory authorities.
• Ensure compliance with DGFT, Customs, CDSCO, ADC, and other applicable regulations.

3. Regulatory & Pharma Compliance

• Manage Assistant Drug Controller (ADC) clearance for pharmaceutical exports and imports.
• Ensure compliance with GMP, GDP, temperature-controlled shipments, dangerous goods regulations, and international pharmaceutical logistics standards.
• Verify that shipments meet all quality, regulatory, and customer documentation requirements.

4. Shipment Planning & Tracking

• Schedule shipments as per customer purchase orders, tender timelines, and production availability.
• Track shipments from dispatch to final delivery and provide regular status updates to stakeholders.
• Maintain shipment records for audits, statutory compliance, and internal reference.

5. Freight Management & Cost Optimization

• Negotiate freight rates and service agreements with logistics partners.
• Monitor freight costs and identify opportunities for logistics optimization.
• Verify freight invoices and resolve billing discrepancies with vendors.

6. Export Incentives & EXIM Management

• Handle Advance Authorization, EPCG, Duty Drawback, RoDTEP, and other export incentive schemes.
• Coordinate with DGFT, Finance, and external consultants for timely filing and claim processing.
• Maintain documentation related to export benefits and regulatory compliance.

7. Internal Coordination & Reporting

• Collaborate with Production, Quality Assurance, Regulatory Affairs, Commercial, Finance, and Warehouse teams to ensure smooth dispatch operations.
• Prepare and present MIS reports covering shipment status, customs clearance, freight costs, export performance, and incentive claims.
• Ensure departmental SOPs are implemented, reviewed, and updated periodically.

Key Competency Required:

• Strong analytical and problem-solving skills.
• Excellent communication and coordination abilities.
• High attention to detail and documentation accuracy.
• Ability to work under pressure and meet shipment deadlines.
• Leadership, team management, and decision-making skills.
• Strong ethical values and compliance-oriented mindset

Key Skill

• Export & Import Operations
• EXIM Documentation
• Customs & DGFT Compliance
• Air & Sea Freight Management
• Pharmaceutical Supply Chain
• ADC & CDSCO Regulatory Compliance
• Freight Negotiation & Cost Control
• ERP/SAP Knowledge
• MS Excel & MIS Reporting
• Vendor & Stakeholder Management