Manager - Executive Assistant

Senior Executive / Manager Chairman’s Office

Job Summary

The Senior Executive / Manager to the Chairman’s Office will provide strategic and administrative support to the Chairman, ensuring smooth operations, effective communication, and high-level coordination. This role demands strong organizational, analytical, and interpersonal skills, with the ability to streamline processes and manage both physical and virtual engagements.

Key Responsibilities

• Process Streamlining - Identify inefficiencies and implement improvements to enhance workflow.
• Rapport Building - Build and maintain strong relationships with internal teams and external stakeholders.
• Team Collaboration - Act as a dependable team player, supporting cross-functional initiatives.
• Planning & Data Management - Organize schedules, manage records, and oversee critical information.
• Communication Skills - Deliver clear, professional communication across all channels.
• Meeting Coordination - Arrange and facilitate physical and online meetings, ensuring agendas and logistics are well-prepared.
• Action Planning - Develop and track action plans to ensure timely execution of tasks.
• Monitoring & Follow-up - Oversee progress on assigned projects and provide regular updates.
• Formal Documentation - Draft formal letters, reports, and presentations with precision.
• Analytics Support - Collect, analyze, and interpret data to provide insights that support decision-making and process improvements.

Qualifications & Skills

• Minimum 5+ years of experience in executive assistance, office management, or a similar role.
• Strong command of English communication (oral and written).
• Proven ability to plan and organize effectively.
• Excellent interpersonal skills with a focus on rapport building.
• Proficiency in report writing and formal correspondence.
• Experience in managing meetings and schedules.
• Ability to monitor tasks and ensure timely completion.
• Strong analytical skills to interpret data, prepare dashboards, and support leadership decisions.