Manager - Compliance

Assistant Manager Labour Law & Statutory Compliance

Job Summary:

We are looking for a skilled and experienced professional with strong knowledge of labour laws, statutory compliance, client audits, and government liaison activities. The candidate will be responsible for ensuring compliance with applicable labour legislations, maintaining statutory records, coordinating inspections and audits, and ensuring timely submission of statutory returns and remittances as per applicable laws and regulations.

The ideal candidate should have hands-on experience in managing end-to-end statutory compliance, handling client audits, coordinating with internal departments and external agencies, and maintaining compliance documentation in accordance with statutory requirements.

Key Responsibilities:

• Ensure end-to-end compliance with applicable labour laws and statutory regulations.
• Maintain strong knowledge of labour legislations, including EPF, ESI, Minimum Wages, Payment of Wages, Payment of Bonus, Payment of Gratuity, Employees' Compensation, Contract Labour, and other applicable labour laws.
• Monitor changes in labour laws and statutory regulations and ensure timely implementation of applicable amendments.
• Ensure timely filing of statutory returns, challans, registers, and other mandatory documents.
• Handle PF, ESI, professional tax, labour welfare fund, bonus, gratuity, and other applicable statutory compliances.
• Coordinate with government departments, labour offices, PF and ESI authorities, and other statutory bodies for compliance-related matters.
• Manage liaison activities with labour inspectors, statutory authorities, and government officials as required.
• Handle client audits, labour law audits, statutory audits, and compliance assessments.
• Prepare and maintain statutory registers, employee records, wage registers, attendance records, and other compliance-related documents.
• Ensure compliance with applicable provisions relating to wages, working hours, overtime, weekly offs, holidays, leave, and employee benefits.
• Coordinate with HR, payroll, operations, finance, and administration teams to ensure accurate and timely compliance.
• Verify payroll inputs, wage calculations, statutory deductions, and employer contributions to ensure compliance with applicable legislation.
• Support inspections conducted by labour authorities and coordinate the submission of required records and documents.
• Identify compliance gaps and implement corrective and preventive actions within stipulated timelines.
• Prepare audit reports, compliance trackers, checklists, and management reports.
• Coordinate with clients to understand their compliance requirements and ensure adherence to client-specific policies and statutory standards.
• Handle client queries related to labour law compliance, statutory documentation, and audit observations.
• Ensure closure of audit observations and non-compliance issues within agreed timelines.
• Maintain proper documentation and records for internal audits, external audits, and client assessments.
• Coordinate with contractors and vendors to ensure compliance with applicable labour laws and contractual obligations.
• Verify contractor licences, registrations, statutory records, and compliance documents wherever applicable.
• Assist in obtaining and renewing registrations, licences, and other statutory approvals as required.
• Maintain compliance calendars and ensure timely completion of all statutory obligations.
• Support management in risk assessment, compliance monitoring, and implementation of best practices.
• Ensure proper filing, tracking, and maintenance of statutory documents for audit readiness.
• Handle additional compliance-related responsibilities as assigned by management.

Required Skills & Competencies:

• Strong knowledge of labour laws and statutory compliance.
• Hands-on experience in client audits and labour law audits.
• Good experience in liaison with government authorities and statutory departments.
• Knowledge of PF, ESI, payroll compliance, minimum wages, and other applicable statutory requirements.
• Excellent documentation, coordination, and follow-up skills.
• Ability to manage multiple compliance activities and meet statutory deadlines.
• Strong analytical and problem-solving abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Excel, MS Office, and statutory compliance portals.
• Ability to work independently and coordinate effectively with cross-functional teams.

Educational Qualification:

• Any Graduate / Postgraduate in HR, Personnel Management, Labour Welfare, Business Administration, or a relevant discipline.
• Relevant certifications or qualifications in labour laws and statutory compliance will be an added advantage.

Experience:

• Relevant experience in labour law compliance, statutory compliance, client audits, and liaison activities.
• Experience in HR compliance, payroll compliance, contractor compliance, or compliance consulting will be preferred.