Manager - Co-ordination

JOB SUMMARY

Provides advan ced executive assistant and administrative support to the Vice President of EPD India and the EPD Division . Provides support to other function and office based leaders in managing the functions and responsibility of VP s office as may be needed. Supports the processes and practices of the organisation as may be needed in EPD India region.

CORE JOB RESPONSIBILITIES

• • Responsibilities include all administrative functions of the department: responding to requirements, phones calls , queries and calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, collating / compiling presentations , handling teleconference etc.
  • May include some project management and support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and local requirements, c oordinates with Area and corporate as required .
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and on boarding. Supports 3 rd Party Contractor Management incl uding expenses, onboarding, coordination with 3 rd Party Admin team.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Support VP EPD India with any other responsibility as may be assigned by the management.

Education Level

Major/Field of Study

Bachelor s Degree

Prior experience and Degree in Secretarial function preferred.

MINIMUM WORK EXPERIENCE

Experience

Experience Details

5+ years previous admin experience or equivalent.